Massachusetts Jobs

66329BRAuto req ID:66329BRJob Code:403040 Coordinator II Department Office Location:USA - MA - Cambridge Business Title:Coordinator, University-Wide Engagement & EventsSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

• Minimum of 2 years of relevant experience required

• Computer proficiency (Word, Excel, Zoom, and other related applications) required

• Occasional weekend and evening hours, with the potential for occasional travel

Additional Qualifications and Skills:

• Bachelor’s degree from an accredited institution preferred

• Teamwork, flexibility, demonstrated strategic thinking and writing skills

• Highly organized and able to manage multiple projects under tight deadlines, adapting to changing priorities

• Works effectively in a complex organization with multiple constituencies

• Able to think quickly, remain self-motivated, and develop new skills as needed

• Handles highly confidential information with appropriate discretion and sensitivity

• Prior experience in event management strongly preferred

• Experience with databases and/or event management technology preferred

Additional Information:

• This position requires a 3 month orientation and review period.

• Please include a cover letter with your application.

To learn more about the AA&D team, please visit our Careers site at https://alumni.harvard.edu/careers

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.

Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

COVID 19 Vaccination Information: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Department:Alumni Affairs and DevelopmentPre-Employment Screening:Identity Job Function:Alumni Affairs and Development, General AdministrationPosition Description:

• Represents the Harvard Alumni Association in a highly courteous, collaborative, and professional manner

• Engages and stewards Harvard faculty and alumni by phone, in writing, and at events

• Coordinates complex multi-department special projects

• Develops and maintains partnerships with numerous and diverse campus colleagues

• Provides some administrative support for University-wide Alumni Engagement department

• Creates web presence, registration forms, surveys, and other materials for events

• Handles phone and email inquiries regarding alumni events

• Assists with on-site and logistical arrangements for department events including site selection, contract negotiation, faculty AV requirements, catering arrangements, invitations, and briefings

• Staffs University-wide events (requires occasional evening and weekend hours)

• Coordinates meetings, notes, and follow up for University-wide programs and volunteer committees

• Edits and designs presentations and reports for the University-wide Alumni Engagement department and the Office of the Executive Director

• Implements and maintains database(s) to assist in measuring alumni engagement

• Researches, analyzes, and presents departmental data

• Develops, supports, and maintains systems for cross-department and division reporting and transparency

• The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position

School/Unit:Alumni Affairs and Development EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Alumni Affairs and Development (AA&D)

Alumni Affairs and Development is a dedicated team supporting Harvard’s advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.

Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.

AA&D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP).

Reporting to the Director of the University-wide Alumni Engagement and Events team, this position provides administrative and logistical support for Harvard Alumni Association (HAA) events, including intellectual, social, and training programs. This role is responsible for supporting, coordinating, and/or executing in-person and online events ranging in size from 10 to 10,000 participants.Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-JP1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.