Job Information
Harvard University Coordinator II (Senior Program Coordinator) in Cambridge, Massachusetts
66092BRAuto req ID:66092BRJob Code:403040 Coordinator II Department Office Location:USA - MA - Boston Business Title:Coordinator II (Senior Program Coordinator)Sub-Unit:------------ Appointment End Date:30-Apr-2025Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Part-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
- 5+ years of related experience required; a combination of education and experience may be considered
Additional Qualifications and Skills: The following job-specific skills and competencies are preferred:
Bachelor’s Degree is strongly preferred
Master’s Degree is a plus
Research and publication experience strongly preferred
Experience working in an academic, public health, and/or research environment
Background or interest in public health, social sciences, and/or philosophy or theology
Experience interacting diplomatically and professional with all levels of staff, faculty, and internal/external contacts
Excellent verbal, written, interpersonal communications skills
Excellent writing and editing skills
Highly organized and detail-oriented
Works both independently with minimal supervision and within a team environment
The following cultural competencies are also preferred:
Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
Additional Information: Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Department:EpidemiologyPre-Employment Screening:Identity Job Function:General Administration Position Description: Duties and responsibilities include, but are not limited to, the following:
Program and Event Coordination:
Administer the Initiative’s seminar lecture series with a couple of events per semester and organize an annual conference. Build out the existing series to increase quantity and quality of the events, including improving promotional efforts, networking and building relationships with key individuals in the field, and expanding event programming. Responsibilities also include: coordinating speakers; organizing logistics, space, catering, IT/AV; publicizing events; providing on-site event management
Manage the Initiative's student interest group. Organize efforts in identifying and working with speakers and moderating discussion. Develop a plan to increase promotion and recruitment efforts
Spearhead the development and management of a new, large-scale one-week intensive spirituality and health course in collaboration with the Human Flourishing Program and/or the School of Public Health. The course will be offered in-person and virtually, and aim to have 100+ participants
Responsibilities include: developing and managing the project plan and timeline; developing and implementing a marketing plan; developing and implementing a course infrastructure (e.g., registration and payment, course content distribution, etc.); assisting the faculty with the development of course curriculum and programming; organizing all administrative, operations, catering, and IT/AV logistics; serving as the primary contact for perspective and registered participants, and managing their course experience
Research Coordination:
Manage the obtaining of access to research database resources
Conduct quality control checks on research databases and implement basic analyses
Ensure protocol and regulatory compliance for research activities, including Institutional Review Boards (IRBs).
Contribute to research paper writing, manuscripts, and grant submissions
May develop and conduct independent research pursuits related to spirituality and health, leadership and spirituality, theological reflection on health, bioethics or other related topics as time allows
Communications/Relationship Management:
Manage the Initiative's strategic planning and development efforts by identifying funding interests and opportunities, drafting and submitting proposals, and developing relationships with current and prospective donors
Represent the Initiative on behalf of faculty members as needed and provide recommendations to the faculty leadership on strategic directions as appropriate
Manage outreach and engagement with faculty throughout Harvard University and external collaborators with interest in this area, including religion and medicine, theology and pastoral care, patient care, bioethics, medical ethics, spirituality and health, well-being and human flourishing, to identify and pursue potential partnership and collaboration opportunities
Develop and maintain a database of current and prospective donors, collaborators, and partners
Evaluate the Initiative's current communication efforts. Develop and implement a strategic communications plan to increase internal and external visibility of the Initiative and its research programs
Design and implement a new quarterly e-mail newsletter, including creating scientific content highlighting the Initiative's work
Expand the Initiative’s online presence via website and social media, including content
Lead the development and production of audiovisual and other promotional materials with the aim of expanding and enhancing the Initiative’s publicity and presence
Perform other duties as assigned
PLEASE NOTE: This position is a part-time, benefits-eligible position with a 21 hour work week. It has a term appointment of 4/30/2025 with the possibility of extension. This role may occasionally be required to work evenings for on-site event support.
School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: Reporting to Professors Tyler VanderWeele, Howard Koh, and Tracy Balboni, the Senior Program Coordinator position will provide programmatic, communications, and administrative support for the Initiative on Health, Spirituality, and Religion at Harvard T.H. Chan School of Public Health and Harvard Medical School. The position is divided between program coordination and developing independent teaching and research pursuits.
Commitment to Equity, Diversity, Inclusion, and Belonging: At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.
Learn more about the School’s mission, objectives, and core values (https://www.hsph.harvard.edu/about/) , our Principles of Citizenship (https://www.hsph.harvard.edu/about/) , and our diversity, inclusion, and belonging (https://www.hsph.harvard.edu/diversity/) initiatives.
Benefits: We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-SL1Work Format Details: This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. About Us: The Department of Epidemiology, at the Harvard T.H. Chan School of Public Health, studies the frequency, distribution, and determinants of disease in humans, a fundamental science of public health. In addition to pursuing ground-breaking global research initiatives, we educate and prepare future medical leaders and practitioners as part of our mission to ignite positive changes in the quality of health across the world.
The Initiative on Health, Spirituality, and Religion at the Harvard T.H. Chan School of Public Health and the Harvard Medical School aims to be a research catalyst for an integrated model of spirituality, public health, and patient care, one that fosters collaboration across Harvard University, and dialogue with spiritual communities. In light of the separation between body and soul within contemporary healthcare, the Initiative upholds stringent scientific and social-scientific methods of analysis, followed by interdisciplinary teams of empirical researchers, scholars, and theologians, based within a line of inquiry that seeks an understanding of spirit, mind, and body. The program is oriented around the question: “How may religion and spirituality in concert with public health and the practice of medicine alleviate illness and promote human well-being?”
This is a cross-institutional initiative that brings together faculty from across Harvard to study and implement ways to better integrate religion and spirituality into the practice of medicine and public health. The initiative began through a synergistic, research-focused relationship of a trio of medical, epidemiological, & theological faculty at Harvard University. Today, the initiative seeks to foster interdisciplinary collaboration and bridge-building beginning with other Harvard faculty and students. The initiative values interfaculty teams of researchers who apply stringent scientific methods of analysis and scholarly lines of inquiry seeking to discover individual and social connections of spirit, mind, and body within the healthcare context. The advancement of spirituality research is energized by the practical concern that new discoveries from spiritual and religious resources will yield significant new gains in alleviating illness and promoting human flourishing.
Please find more details about the aims, background and impact on our website: https://projects.iq.harvard.edu/rshm