Job Information
Harvard University Coordinator I in Cambridge, Massachusetts
65990BRAuto req ID:65990BRJob Code:403134 Coordinator I Department Office Location:USA - MA - Boston Business Title:Coordinator I (Finance and Administrative Coordinator)Sub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
- 4+ years of relevant work experience is required; a combination of education and experience may be considered
Additional Qualifications and Skills: The following job-specific skills and competencies are preferred:
Bachelor's degree
Minimum of one to three years relevant work experience in professional administrative support positions, with experience in an academic setting and in financial administration
Experience with Microsoft Office Suite
Excellent written and verbal communication skill
Highly organized with strong attention to detail and accuracy
Experience working independently and taking initiative
Experience interacting effectively with staff at all levels, and working as a team player
The following cultural competencies are also preferred:
Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
Additional Information: Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Department:Social and Behavioral SciencesPre-Employment Screening:Criminal, IdentityJob Function:General Administration Position Description: The Department of Social and Behavioral Sciences is seeking to hire a Financial Coordinator. The Coordinator's duties and responsibilities include, but are not limited to, the following:
General Office and Operations Support:
Serves as the primary department contact person and performs day-to-day office duties. Such duties include:
Primary Department Contact: Answers main department phone line, greets visitors, and responds to routine questions; triages non-routine questions to appropriate faculty or staff member; composes routine department correspondence
Operations: Monitors inventory and orders office supplies; provides assistance with and arranges for servicing of copy machines; serves as the liaison between the department and IT & Operations for resolving IT and other operational issues; arranges departmental parking reservations and visitor passes; manages and distributes Kresge-based mail and general department FedEx shipments, manages departmental room reservations.
Uses multiple technical applications including word processing, spreadsheets, and other software to fulfill duties.
Financial Administration:
Understands the administrative services, policies, and procedures to effectively manage the following duties:
Temp Payroll: Manages the hiring, onboarding, payroll, and termination processes related to TEMP, LHT, and student workers including I-9 processing, tracking hours, time and pay approval, and Wasabi data changes
Accounts Payable: Processes non-employee and student reimbursements, honorariums, practicums, processes corporate cards and Concur transactions for Kresge and India-based faculty and staff, The Center for Health Communications, and the Center for Health and Happiness, and processes department invoices/wires; initiate vendor set up with the supplier portal and Spintax for foreign individuals, and assist with reconciling the department travel card.
Processes Journals and Credit vouchers as needed
Other Responsibilities:
Increases knowledge throughout year by participating in offered training and tutorials
Performs other duties as assigned
School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: The mission of the Department of Social and Behavioral Sciences (SBS) is to improve health throughout the human lifespan, including a special emphasis on children and adolescents. This mission is achieved through research to identify the social and behavioral determinants of health, the development and evaluation of interventions and policies leading to the improvement of population health, and the preparation of professionals and researchers who will fill leadership positions in advocacy and public service.
Commitment to Equity, Diversity, Inclusion, and Belonging: At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.
Learn more about the School’s mission, objectives, and core values (https://www.hsph.harvard.edu/about/) , our Principles of Citizenship (https://www.hsph.harvard.edu/about/) , and our diversity, inclusion, and belonging (https://www.hsph.harvard.edu/diversity/) initiatives.
Benefits: We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-JW1Work Format Details: This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.