Job Information
Harvard University Coordinator, Academic Programs in Cambridge, Massachusetts
61529BRAuto req ID:61529BRJob Code:403134 Coordinator I Department Office Location:USA - MA - Cambridge Business Title:Coordinator for Academic ProgramsSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
Bachelor's degree or an equivalent combination of education, training, and experience.
Three or more years of relevant experience in an office environment. Education beyond high school may count towards experience.
Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must.
Additional Qualifications and Skills: This position requires a team player willing and able to work with multiple groups providing complex administrative support in a high-profile environment with tact and diplomacy.
Success in this position is determined by the following:
Ability to think quickly, manage multiple priorities, and advanced organizational skills.
Ability to take the initiative when appropriate and working well independently and in a team environment.
Engaging with HRI constituents with poise and self-confidence, delivering excellent customer service.
Strong verbal and written communication skills; detail orientation; solution-driven, proactive approach to work.
Flexibility and detail orientation
Salesforce experience is a plus; must have aptitude to learn and adapt to new technology quickly.
Additional Information: Cover Letter:
Please note that cover letters are required for every application for a position at the Radcliffe Institute. Please combine your cover letter and resume into a single document that is uploaded when you are instructed by HARVARD CAREERS, Harvard’s online application program, to “Upload my resume/CV from my computer”.
Complete applications will be reviewed on a rolling basis until the position is filled. However, we encourage all interested candidates to apply before March 15, 2023.
Interviews:
We will be conducting interviews virtually and might invite finalist candidates for on-campus interviews. We appreciate your understanding and flexibility with our interview process.
Flex Work Note:
This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Cambridge, MA based campus several days a week. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role may be discussed during the interview process . *Note: Harvard employees working in California must be exempt.
COVID-19 Vaccination:
Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage (https://huhs.harvard.edu/covid-19-vaccine-requirement-faqs#gsc.tab=0) .
Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website. (https://huhs.harvard.edu/covid-19-information#gsc.tab=0)
About the Harvard Radcliffe Institute:
The Harvard Radcliffe Institute is dedicated to creating and sharing transformative ideas across the arts, humanities, sciences, and social sciences. The Fellowship Program (http://www.radcliffe.harvard.edu/fellowship-program) annually supports the work of 50 leading artists and scholars. Academic Ventures (http://www.radcliffe.harvard.edu/academic-ventures) fosters collaborative research projects and sponsors lectures and conferences that engage scholars with the public. The Schlesinger Library (http://www.radcliffe.harvard.edu/schlesinger-library) documents the lives of American women of the past and present for the future, furthering the Institute’s commitment to women, gender and society.
We are proud to be an Affirmative Action/Equal Opportunity Employer and are committed to achieving our goals through the efforts of a highly skilled, diverse workforce. With outstanding benefits (http://hr.harvard.edu/health-welfare-benefits) , competitive pay (http://hr.harvard.edu/compensation) , extensive learning opportunities, (http://hr.harvard.edu/learning-development) and a stimulating and attractive work environment, the Radcliffe Institute for Advanced Study at Harvard University may be exactly the employer you have been looking for.
Department:Academic ProgramsPre-Employment Screening:Education, Employment, IdentityJob Function:General Administration Position Description:
Coordinates the Associate Dean’s schedule and meetings effectively; makes meeting and travel arrangements; supports the Associate Dean in preparing for meetings; keeps records and ensures follow-up.
Coordinates the work of the faculty advisory council, faculty working groups, and student engagement work by scheduling meetings, preparing, and circulating agendas, taking minutes, and supporting follow-up efforts.
Supports the Associate Dean and program directors in achieving cross-Institute deliverables by coordinating with colleagues on assigned projects, communicating regularly with stakeholders, and managing the flow of information and materials among Radcliffe’s academic programs.
Prepares expense reports and processes purchasing card transactions; monitors and reconciles assigned budget(s), including grants; maintains financial documentation and makes recommendations on expenditures towards a defined budget.
Organizes and implements administrative systems and procedures including but not limited to: tracking faculty appointments, creating and maintaining the Academic Programs Office-wide calendar, and managing the office SharePoint site.
Drafts routine correspondence, meeting briefings, and memos, as assigned, and support colleagues in producing cross-programmatic evaluations and reports.
Performs other duties as assigned.
School/Unit:Harvard Radcliffe Institute EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements:
- Ability to sit at a desk for a minimum of seven hours a day and complete tasks requiring repetitive use of hands.
Working Conditions:
This job is generally performed in a temperature-controlled office environment.
Flexibility to adjust work schedule and work location will be required.
Job Summary: Reporting to the Associate Dean for Academic Programs, the Coordinator for Academic Programs, with minimal supervision, performs a wide range of complex and confidential tasks related to the Associate Dean’s programmatic and administrative needs. In addition, the Coordinator will work in an environment with multiple and conflicting priorities, anticipating, and resolving problems, updating the Associate Dean on status of projects, and communicating with a wide range of internal and external stakeholders.
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.