Massachusetts Jobs

65781BRAuto req ID:65781BRJob Code:361058 Administrative Manager Department Office Location:USA - MA - Boston Business Title:Associate Director of Special ProjectsSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :058Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:

• Bachelor's degree, or combination of education and experience

• 7+ years of related experience

Additional Qualifications and Skills: The following job-specific skills and competencies are preferred:

• Master's degree (MPH, MS, or equivalent)

• PhD in a relevant subject a plus but not essential

• Prior research writing experience

• Experience working in an academic, public health, and/or research environment

• Background or interest in public health, social sciences, and/or in philosophy or theology a plus

• Experience working independently with a strong sense of self-management

• Excellent verbal, written, interpersonal communication skills

• Capacity for creative problem-solving

• Proactively manages and prioritizes multiple project activities and balance conflicting priorities

  The following cultural competencies are also preferred:

• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments

• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion

• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information: Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.

• Harvard University requires pre-employment reference checks and background screenings.

• This position has a 90 day orientation and review period

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Department:EpidemiologyPre-Employment Screening:Education, IdentityJob Function:General Administration Position Description: Duties and responsibilities include, but are not limited to, the following:

Research Portfolio Management:

• Serve as a strategic partner to the PI by assisting in developing and advancing strategic priorities across research projects, centers, and institutions

• Oversee the PI’s research portfolio of approximately 30 projects and 20 researchers. Develop an in-depth understanding of the PI’s portfolio, ensure milestones and timelines are met, provide high-level administrative management, and keep the PI updated on progress and issues

• Strategically plan and develop current and future research projects and initiatives. Advise PI on the strategic direction of new opportunities

• Identify obstacles and challenges to operational success and propose solutions as needed

• Serve as the primary contact for the PI at an executive level, including financial management, development, compliance, communications, etc.

  Financial Management:

• Lead the financial management for the PI’s research portfolio of about $2.5M annually, including developing annual budgets, conducting financial analysis in partnership with the Grants Manager, and ensuring compliance with funding terms and conditions

• Provide PI with a high-level overview of research finances to inform strategic planning. Advise on the development of financial plans and proposals

• Manage grant proposals, including drafting grant submissions, progress reports, and scientific reports

• Monitor budgets and spending; work with project leads to identify, analyze, and resolve financial discrepancies and issues; revise budgets and spending plans as appropriate

• Identify obstacles and challenges to resource management and propose solutions as needed

  Communications Strategy Management:

• Direct the PI’s media and communications strategy by developing outreach and publicity materials, managing complex relationships, and drafting communication on behalf of the PI

• Respond to and meet with internal and external stakeholders, including collaborators, institution leaders, and donors. May represent the PI at meetings to communicate the PI’s work, interests, and goals for his research on his behalf

• Synthesize information concerning scientific papers, literature reviews, books, and organizations into briefings and reports to inform and advance future research, and submit manuscripts and reports as needed

• Develop scientific and programmatic presentations to disseminate information on research/program progress and key findings to foundations, donors, and scientific conferences

• For the Human Flourishing Program, work in collaboration with its Program Director and Associate Directors to develop and implement a cohesive communication strategy across the PI’s overall research portfolio

• Other related duties as assigned

  PLEASE NOTE: This position has a term appointment of 2 years from date of hire with the possibility of extension based on continued funding availability. School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: The Department of Epidemiology, at the Harvard T.H. Chan School of Public Health, studies the frequency, distribution, and determinants of disease in humans, a fundamental science of public health. In addition to pursuing ground-breaking global research initiatives, we educate and prepare future medical leaders and practitioners as part of our mission to ignite positive changes in the quality of health across the world.

  The Associate Director of Special Projects will work closely with Tyler VanderWeele (PI), Professor of Epidemiology at the Harvard T.H. Chan School of Public Health, who also serves as Director of the Human Flourishing Program to oversee the coordination of numerous aspects of research, finances, and communications across multiple institutions, grants, projects, and collaborators, including Professor VanderWeele’s research portfolios at the Chan School and the Human Flourishing Program.

The Associate Director will serve as a strategic partner to Professor VanderWeele in developing and advancing strategic priorities of his research and programs. More information on the Department of Epidemiology at the Harvard T.H. Chan School of Public Health can be found on the School website: https://www.hsph.harvard.edu/epidemiology/. More information on the Human Flourishing Program can be found at the Program website: https://hfh.fas.harvard.edu/

Commitment to Equity, Diversity, Inclusion, and Belonging: At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values (https://www.hsph.harvard.edu/about/) , our Principles of Citizenship (https://www.hsph.harvard.edu/about/) , and our diversity, inclusion, and belonging (https://www.hsph.harvard.edu/diversity/) initiatives.

Benefits: We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-SL1Work Format Details: This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.