Massachusetts Jobs

65980BRAuto req ID:65980BRJob Code:H0457M HR Generalist Management III Department Office Location:USA - MA - Cambridge Business Title:Assistant Director of Human Resources AdministrationSub-Unit:College Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills:

· Master’s degree in relevant field.

· Demonstrated experience in administrative human resource processes required.

· Prior work experience managing multi-layered interoffice processes.

· Demonstrated ability to lead cross-functional, matrixed teams to produce outcomes.

· Direct compensation management expertise.

· Ability to set priorities, handle confidential information and act with discretion and tact under pressure.

· Strong communication and interpersonal skills, organizational abilities and attentiveness to detail are essential.

· Demonstrates the ability to triage administrative issues and to manage them to conclusion quickly and accurately.

· Must be able to work independently and as a team member.

· Ability to successfully meet deadlines and maintain excellent performance while under pressure.

· Prior experience in higher education setting preferred.

Additional Information:

The Dean of Students Office (DSO) is dedicated to building an inclusive residential and social community where all students can feel welcome and supported at Harvard College, and this position is responsible for leading the division’s human resources function. Reporting to the Executive Director for Administration in the Dean of Students Office, the Associate Director provides oversight and serves as the leader for human resources administration for the departments within the Dean of Students Office (DSO). This position works closely with the Executive Director, the Director of Administration for Residential Communities, the Associate Director of Administration, and the three Department Administrators (DA’s) of the DSO sub-units to ensure that effective and efficient processes are consistently applied across DSO departments and that compliance with statutory regulations and Harvard policies is maintained.

All formal written offers will be made by FAS HR.

Department:Harvard College, Dean of Students OfficePre-Employment Screening:Education, IdentitySchedule:

Monday-Friday, 9am-5pm

There is potential for a hybrid in-person/remote work schedule depending on the organization’s needs.

Job Function:Human Resources School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Basic Qualifications:

• Bachelor’s degree or equivalent work experience required

• Minimum of 5 years’ relevant HR experience

Physical Requirements:

Regular travel on foot to multiple offices across the College and University to work with colleagues; occasional movement of furniture ahead of a meeting or special event; occasional carrying or lifting of materials or equipment

Working Conditions:Work is performed in an office settingPosition Description:

Job Summary

Reporting to the Executive Director for Administration in the Dean of Students Office, the Assistant Director provides managerial oversight for human resources administration for the departments within the Dean of Students Office (DSO). This position works closely with the Executive Director, the Director of Administration for Residential Communities, the Associate Director of Administration, the three Department Administrators (DA’s) of the DSO sub-units, managers and unit leaders to ensure that effective and efficient human resource administration processes are consistently applied across DSO departments and that compliance with statutory regulations and Harvard policies is maintained. The Assistant Director is responsible for promoting a positive work culture in the Dean of Students office, including supporting professional development, training, and engagement events.

The Assistant Director collaborates with Harvard College Administration and Finance, FAS Human Resources, and various other departments within Harvard to accomplish the following key responsibilities:

Key Responsibilities

DSO-Wide HR Management:

• Collaborates with the Executive Director, the Office of the Dean, FAS Human Resources and the FAS Office of Faculty Affairs, works on compensation, employee relations, union contract administration, performance management, reorganizations or restructuring, and legal processes, issues, or concerns.

• Develops and leads training and professional development initiatives with a focus on team member engagement, growth, and retention.

• In partnership with Executive Director of Administration, FAS HR Consultant and DAs, triages employee performance issues such as adherence to attendance policy or other areas of administrative compliance.

• Manages all compensation and equity reviews, salary setting, FTE assignments, classifications and reclassifications, with an eye to ensuring internal equity and strong emphasis on maintaining a diverse and cohesive DSO team.

• Contributes to internal policy and process development for all DSO roles including those that are not supported directly by FAS-HR or Office of Faculty Affairs (that is, Proctors, Tutors, House Aides, Resident Scholars, and student employees)

• Serves as the point of contact for HR matters involving other College units including the Title IX Office.

Department Administrator HR Management:

• Supports and collaborates with the three Department Administrators (DAs) in their execution of HR administration tasks for the sub-units, and ensures alignment in policy implementation and practices.

• In collaboration with the three DAs, guides the recruiting life cycle from job description, classification and posting through to the selection, compensation assessment, and offer letter.

• In collaboration with the three DAs, guides the balance of employee life cycle activities from onboarding, interim coverage, bonus requests, leave management, terminations, and other employee life cycle actions.

Payroll Management:

• Responsible for overall roll-up of DSO Payroll functions.

• Works with DAs to ensure completeness and accuracy of monthly, bi-weekly and weekly payroll records and paid time-off requests of all DSO units.

• Counsels Supervisors to submit all payroll approvals per FAS Payroll deadlines, FAS HR policy, and HUCTW contract where applicable.

• Counsels DSO team members to submit all payroll records per FAS Payroll deadlines, FAS HR policy, and HUCTW contract where applicable.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:On-Site LinkedIn Recruiter Tag (for internal use only):#LI-MT2Work Format Details:This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.