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Harvard University Administrative Coordinator in Cambridge, Massachusetts

65680BRAuto req ID:65680BRJob Code:403134 Coordinator I Department Office Location:USA - MA - Boston Business Title:Administrative CoordinatorSub-Unit:------------ Salary Grade ( :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:3 or more years of related experience. A Bachelor’s degree may count towards experience.Additional Qualifications and Skills:The ideal candidate will be driven, interested in professional growth, and willing to learn and improve on new processes. Of paramount importance is the ability to work in a fast-paced, developing organization with the facility to interact professionally and be team-oriented.

  • Education: Bachelor’s degree strongly preferred, or an equivalent of education plus relevant business experience.

  • Skills: Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills. Must have the ability to handle complex and confidential information with discretion.

  • Competencies: Strong working knowledge of Microsoft Excel, Word, Outlook, and PowerPoint. Experience with Canva and WordPress is desired but not mandatory. Candidates may be asked to show examples of previous communications (i.e., flyers, newsletters, etc.).

Additional Information:This position has an initial one-year term from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Department:Center for Computational BiomedicinePre-Employment Screening:Identity Schedule:35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pmJob Function:General Administration Position Description:The Center for Computational Biomedicine (CCB) at Harvard Medical School (HMS) is seeking a highly motivated individual to join their team as an Administrative Coordinator. The Administrative Coordinator is a key member of the CCB and will contribute administrative support to research activities at the Center. Working in collaboration with the Program Manager, the candidate will undertake a range of responsibilities, including:

  • Organizing and managing complex events, ensuring seamless coordination and execution

  • Acting as the principal administrative contact and liaison, facilitating effective communication within and outside the Center

  • Overseeing procurement processes

  • Maintaining accurate and current documentation and website content

  • Coordinating efficient scheduling for high-level participants within HMS and from external institutions.

The ideal candidate will be proactive, resilient, tenacious, and eager to acquire new skills. They must be exceptionally organized, capable of handling multiple tasks, and committed to delivering high-quality support and service. A positive disposition and the ability to work collaboratively are essential.

Scope of the Portfolio: The CCB manages numerous software and analytic development projects and develops shared data and analytic resources for researchers across HMS. Additionally, the CCB has a strong educational mandate for courses and skills related to software, data analysis, computational skills, and the adoption of new methods. These efforts span multiple departments within HMS and require coordinated management.School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Commitment to Equity, Diversity, Inclusion, and Belonging:We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values ( Benefits:We invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-DK1Work Format Details:This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.