Job Information
Massachusetts Institute of Technology Administrative Assistant, Camera Culture in Cambridge, Massachusetts
Administrative Assistant, Camera Culture
Job Number: 23951
Functional Area: Office Support
Department: Media Lab
School Area: Architecture & Planning
Employment Type: Part-time (Hybrid)
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule: M-F (20 hrs/wk) - see description section
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Job Description
ADMINISTRATIVE ASSISTANT, CAMERA CULTURE, Media Lab (part-time, 20 hrs/wk.), to join the Camera Culture (https://www.media.mit.edu/groups/camera-culture/overview/) research group. Will manage the group’s day-to-day spending according to Media Lab Finance and MIT’s procedures and compliance policy; schedule and coordinate principal investigator and group calendars, including monitoring deadlines and important events; coordinate travel logistics and reservations, create detailed itineraries, and process trip reports, including reimbursements; and maintain group’s team and project web pages to ensure they are up-to-date. A full job description is available at https://www.media.mit.edu/about/job-opportunities/.
Job Requirements
REQUIRED: high school diploma or its equivalent; at least three years’ administrative assistant or related experience; excellent organizational, customer service, interpersonal, and verbal and written communication skills; attention to detail; adeptness at using communication tools such as Slack, and teleconference equipment/software; excellent computer skills, including proficiency with Google Workspace; and comfort learning new software. Must be able to successfully work and collaborate with a creative and diverse group of people, including researchers, students, corporate sponsors, and administrators; manage competing priorities and deadlines in a fast-paced environment; and exercise discretion, diplomacy, and tact; PREFERRED: associate’s or bachelor's degree and experience with MIT business apps, e.g., Microsoft Office, SAPgui, Concur, Google Workspace, Dropbox. Job #23951-5The schedule for the position is Monday, Tuesday, Wednesday, and Friday: 12:00 to 4:00 P.M. (tentative); ad Thursday: 9:00 A.M. to 1:00 P.M. (support weekly class).4/23/24