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Massachusetts Institute of Technology Acquisitions Assistant in Cambridge, Massachusetts

Acquisitions Assistant

  • Job Number:


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  • Department:

MIT Press

  • School Area:

Libraries, MIT Press, Tech Review

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  • Schedule:

35 hrs/wk - M-F

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Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ACQUISITIONS ASSISTANT, MIT Press, to assist two acquisitions editors with project management for book programs in education and learning, new media, digital humanities, game studies, science fiction, and design. Will manage distinct and critical phases of project development for approximately forty projects per year, across a range of publication types including trade books, textbooks, and professional monographs; and work with authors and Press staff to facilitate effective review and consideration of project proposals and manuscripts and manuscript production. Responsibilities include working with authors to prepare manuscripts/artwork for production; data entry; coordinating the peer review process by querying potential reviewers and ensuring the review process stays on schedule; soliciting endorsements for forthcoming books; sending contracts and tax documents to authors and coordinating advance payments; general administrative responsibilities; working on assigned projects following contract signing; identifying competing books, potential course adoptions, and areas of growth in emerging fields; developing financial projections; researching and preparing contracts and other documents; locating copyright holders of artwork; reviewing final manuscripts to ensure that preparation guidelines have been followed; collaborating with other departments and acting as liaison with authors; representing the Press at conferences; participating in meetings; and other duties as requested. The position involves extensive communication with acquisitions editors, authors, and colleagues in other departments.

Job Requirements

REQUIRED: high school diploma or GED; at least three years’ administrative experience; excellent organizational and communication skills; strong computer skills (MS Word, FileMaker, Excel, PowerPoint); ability to coordinate/prioritize multiple tasks, effectively manage time, and work in teams; discretion with confidential information/issues; attention to detail; and self-motivation. PREFERRED: bachelor’s degree in related field and publishing experience. Job #19331-42/22/21