Massachusetts Jobs

executive assistant.

• burlington , massachusetts

• posted october 22, 2024

job details

summary

• $70,000 - $80,000 per year

• permanent

• high school

• category office and administrative support occupations

• referenceAB_4633609

job details

Randstad is working with a growth-minded organization in the industrial space to fill a position supporting the CEO/President, with secondary support to a VP/COO, for a mid-sized organization in Burlington, MA. This role is pivotal in managing calendars, meetings, schedules, and acting on behalf of an executive. The ideal candidate will have experience supporting a C-level executive with tact, maturity, professionalism and a partnership mentality. This is an onsite role, that may allow for up to 1 day of remote work after an extended period of training/acclimation. Requirements: -5+ years of experience providing C-level support -College degree or equivalent -Excellent organizational skills, tact, sound judgement, and discretion -Highly professional -Ability to work in a dynamic environment -Proficient in MS Office Suite, Excel, Word, PowerPoint

salary: $70,000 - $80,000 per year

shift: First

work hours: 8 AM - 5 PM

education: High School

Responsibilities

-Manage calendar, information, and all day-to-day activities for CEO

-Perform complex meeting coordination, finding time across multiple executives, calendars, and if required organizations

-Manage – preparation and editing - of documents, correspondence, presentations, reports, meeting materials, and any other content coming from the office of the President

-Manage meeting setup and minutes, including preparing and executing agendas, presentations, notes etc.

-Support leadership team meetings, and meetings with external stakeholders

-Provide sales support including but not limited to CRM support, scheduling of client/prospect meetings, and acting as gate-keeper for new potential opportunities – prioritizing when needed

-Manage paper and electronic files for the president including but not limited to databases, legal files, and important information. Scan and upload when required

-Manage travel arrangements including schedule, flight, hotel, reservations, and expenses

-Receive telephone calls and emails on behalf of president always acting with professionalism

-Handle office inventory/supplies when needed

-Assist with projects as needed

-Act as go-to, right hand person for CEO providing summaries of important information, gate-keeping, and overseeing entire offic

Skills

• Executive Support

• C-Level support (5 years of experience is required)

• Organizational Skills

• Google for Business Suite

• Microsoft Office

• Written Communication

• Executive Plans

• Scheduling Appointments

• Maintaining Calendars

• Working Independently

• Interpersonal Skills

• Handling Confidential Information

• Complex Calendar (5 years of experience is required)

• Answering Phones

Qualifications

• Years of experience: 5 years

• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

get in touch

we are here to help you with your questions.

SC

sarah cosgrove

• +1 617 227 2090 (tel:+1 617 227 2090)

• sarah.cosgrove@randstadusa.com