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Accounts Payable (A/P) Specialist 2024/2025 Department: School Business Office Reports to: School Business Manager Affiliation: AFSCME, Mass State Council 93, Local 1703 Employment: Full-time (37.5 hrs/wk), 52-weeks Salary: In accordance with Clerical Union Contract, Group X. (Range $83,873 – $90,730/ annual) Summary: The School Business Office is responsible for procuring equipment, supplies, materials, and services needed for all schools, district-wide, in accordance with municipal finance and procurement laws, as well as Burlington Public School policies. The department processes payment for approximately 8,000 invoices annually. Under the direction and supervision of the Business Manager, the Accounts Payable (A/P) Specialist is responsible for assisting school department staff with carrying out their purchasing needs and remitting timely payments to vendors. The A/P Specialist must be able to communicate tactfully and effectively with school district personnel and vendors, and should be a self-starter who can problem solve in collaboration with other school and Business Office staff. Education and Experience: A Bachelor’s Degree in Accounting, Finance, or related field is preferred. Three to five years of professional experience in public sector fund accounting, or related field required. Additional education and/or training in Accounting, Finance, or Purchasing may be considered in-exchange for years of experience. Ability to accurately enter and retrieve computerized data. Prior successful public accounting experience working in a school or office setting is strongly preferred. Qualifications: Requires an understanding of the Uniform Municipal Accounting System, as well as Municipal Accounting principles; strong Microsoft Office skills and familiarity with Google Suite applications; familiarity and knowledge of Munis (or other Municipal Finance Software) preferred; The successful candidate will exhibit excellent attention to detail, possess exceptional customer service and communication skills (both verbal and written), and have the ability to work independently to prioritize tasks to meet department deadlines. Responsibilities: Responsibilities include the following duties to ensure smooth and efficient operation of the school district’s Business Office; 1. Prepares vouchers for accounts payable warrant for all funds of the school district in compliance with internal controls and generally accepted accounting principles. Processes and monitors accounts payable transactions: receives and verifies invoices against purchase orders; verifies that transactions comply with financial policies & procedures and Ch. 30B laws; reviews and verifies travel and reimbursement claims; prepares batches of invoices; maintains updated vendor files and file numbers; distributes financial reports to cost-centers on a monthly basis. 2. Converts requisitions to purchase orders in financial software after approval process is complete. 3. Aids in maintaining requisition and purchase order work-flow within Munis, as well as internal control processes with vendors that the Business Office has set up online Business Accounts with for ordering (i.e. Amazon Business, etc.). 4. Maintains verbal and written correspondence and records involving vendors conducting business with the school district; ensures compliance with IRS guidelines and the Town Accountant’s protocols for W-9 and vendor setup in our financial software. 5. Verifies receipt of merchandise and services for all purchases prior to issuing payment. Verifies accuracy of invoices to purchase order and negotiated terms and pricing of awarded contracts; obtains authorized signatures for proper documentation for all funds of the school district. 6. Prepares warrant for School Committee’s approval in accordance with School Committee Meeting agendas. 7. Provides information to Treasurer’s Office regarding stale dated checks, and issues proper documentation for reissue and/or void requests, as appropriate. 8. Maintains a proper audit trail of all accounts payable invoices. 9. Prepares & reviews purchase order aging schedule monthly; prepares reconciliation of open purchase orders, communicating directly with requestors regarding open balances and invoicing discrepancies. 10. Maintains monthly tracking of consumption for utilities for each school building district-wide. 11. Contacts vendors directly to rectify all billing/invoicing errors or discrepancies. 12. Monitors compliance with policies related to accounts payable, and budget management and offers recommendations to the Business Manager regarding corrective/remedial action and provides input on new/revised policies. 13. Prepares journal entries for adjustment(s) to budgets and expenses. 14. Provides timely, courteous responses to vendor and department inquiries and requests for information. 15. Participates in professional development opportunities, as recommended by the Business Manager. The above criteria are intended to describe the general nature and requirements of this position. It is not intended to be an exhaustive list of all duties, requirements, and responsibilities. The omission of specific statements of duties, etc. does not exclude them from the position if the work is assumed to be similar, related to, or a logical assignment of the position. A test will be administered to all candidates to assess knowledge of general accounting concepts, municipal finance, and Generally Accepted Accounting Principles (GAAP). Passing score of the exam will exhibit a candidate’s understanding of basic laws governing municipal expenditures, necessary to properly perform basic every-day duties of the position. *Step placement on salary scale will align with educational/related experience requirements, as well as score of test administered to candidate. Burlington's student body represents a broad range of cultures and backgrounds. Our goal is for our staff to reflect the global diversity of our student population. We welcome applications from dynamic, forward-thinking individuals who positively impact student learning and growth, are competent working in a diverse environment, and reflect the diversity of our student body. Burlington Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy and pregnancy-related conditions, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. We are proud to be an Equal Opportunity Employer " />

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Accounts Payable (A/P) Specialist Burlington Public Schools 2024/2025

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Primary Location Central Office

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Shift Type Full-Time

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