Massachusetts Jobs

Description We are in search of an organized and detail-oriented Administrative Assistant in the real estate and property industry, based in Brookline, Massachusetts. This role involves multitasking across various projects, excellent communication skills, and the ability to work independently and make decisions. It provides a short-term contract employment opportunity, where you will be working with property managers, preparing correspondence and memos, assisting unit owners with maintenance concerns and requests, interacting with vendors, and handling on-call emergency services.

Responsibilities:

• Manage phone coverage and ensure excellent customer service.

• Coordinate with property managers for efficient real estate & property management.

• Prepare and distribute correspondence and memos.

• Assist unit owners with maintenance concerns and requests.

• Interact with vendors to facilitate work orders and property management.

• Handle on-call emergency services, as part of a rotation with other staff members.

• Maintain accurate data entry records.

• Use Microsoft Office applications and QuickBooks proficiently for administrative tasks.

• Exhibit skills in receptionist duties and administrative assistance. Requirements • A minimum of 3 years of experience in an administrative assistant role, preferably within the Real Estate & Property industry

• Proficiency in performing Administrative Assistance tasks

• Demonstrable skills in Customer Service

• Prior experience in handling Work Orders

• Proficiency in Data Entry tasks

• Experience in Property Management

• Capable of performing Receptionist Duties effectively

• Excellent verbal and written communication skills

• Strong organizational and multitasking abilities

• Proficient in using standard office software such as Microsoft Office Suite

• Ability to work independently and as part of a team

• Excellent problem-solving skills and attention to detail

• Must have a proactive and positive attitude towards work

• High level of professionalism and integrity.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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