Massachusetts Jobs

Position: Assistant City Auditor - School Department Location: City Auditor - School Department Position Type: Full Time / Benefited Salary: \$106,917-\$116,831 Position Overview: The Assistant City Auditor for the School Department will serve as the key liaison between the City Auditor\'s Office and the school department, ensuring compliance with financial standards, laws, and regulations. This role is crucial for maintaining accurate financial records, overseeing the processing journal entries, overseeing the creation and managing of school funds, and supporting the fiscal operations of the school department. The position will collaborate closely with school management and city staff to improve systems and streamline processes related to grants, accounts payable, and overall financial reporting. Essential Duties and Responsibilities: Essential Functions: The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Key Responsibilities: Account Setup and Management: Manage the creation of funds in MUNIS (the district\'s accounting system) for the school department using UMAS (Uniform Massachusetts Accounting System) guidance. Ensure that all newly created accounts are in alignment with the DESE (Department of Elementary and Secondary Education) Chart of Accounts and UMAS Chart of Accounts. Journal Entries and Compliance: Review and manage the processing of journal entries for the school department, ensuring they meet UMAS standards. Provide assistance to the school department\'s fiscal employees and managers regarding grants, accounts payable, and the auditor\'s office functions. Grant System Development and Education: Collaborate with the city\'s Quality Tech team to develop a streamlined grant management system to support school employees. Educate school staff on processes related to grants and accounts payable by creating and distributing relevant forms and posting them on the city auditor\'s website. Schedule 19 Reporting: Complete and submit Schedule 19, which shows city-side costs absorbed for school functions, on an annual basis to the school\'s central office and DESE. Liaison Role: Act as the primary liaison and representative of the City Auditor\'s Office for the school department, particularly to the School CFO and central staff. Serve as the sole point of contact for questions and processes that require adherence to Massachusetts General Laws (MGLs) for both city and DESE standards (Chapter 40, 44, 70, 603). Training and Professional Development: Participate in UMAS training courses and DESE School Business Manager courses to stay current with MGL laws and financial practices related to both city and school financial operations. Financial Oversight and Risk Management: Provide monthly expenditure reports to the School CFO, highlighting statutory categories that are overspent and assisting in the development of risk aversion plans. Audit Preparation and Support: Provide data and reports required by external auditors as it pertains to the school department\'s finances. System and Process Development: Work with colleagues in the City Auditor\'s Office to ensure that new systems meet both city and school department needs (e.g., transitioning from single purchase orders to blanket POs). Collaborate with the city supervisor of accounts payable to prevent duplicate payments and develop systems that enhance process efficiency. Partial description, click MORE INFORMATION for full description.