Dept of Correction at Bridgewater Administrative Secretary I in Bridgewater, Massachusetts
The Department of Correction Legal Division?s Bridgewater State Hospital Legal Office has an immediate need for an Administrative Secretary I to provide support services to five attorneys. Duties include: Coordinates, prepares, and files motions, certified records, and other pleadings in civil commitment and court authorized treatment hearings held regarding patients at BSH and for state and federal court litigation or with administrative agencies. Maintains electronically scanned case records and outcome tracking notes and provides clerical and administrative support services for weekly District Court hearings, including arranging for court interpreters through the District Court as needed. Prepares notices and letters to various Offices of the District Attorneys relative to civil commitment proceedings. Prepares and tracks court forms and related documents for Probate Court guardianships and Myers petitions filed and maintained by BSH Legal Office Properly formats and binds appellate briefs, providing necessary indices and tables of content in accordance with the civil rules of appellate procedure. Assists the BSH Legal Office in responses to records requests made pursuant to the public records law. Photocopies documents and prepares envelopes. Ensures that correspondence and documents to be filed and served upon opposing parties, whether by mailing hard copies in state court or by electronic filing in the state appellate and federal courts, are accurately and promptly delivered. Hand delivers mail to post office, courts, and various administrative agencies when necessary. Maintains case tracking, in-house referrals, and other Legal Office databases as needed to? input, sort, and produce information in reports or other forms accurately and upon request. Answers telephones for BSH Legal Office, either transferring calls to appropriate staff or taking and delivering accurate oral or written messages. Searches, organizes, and maintains legal files, periodically updating filing systems. Acts as a liaison to the Boston Legal Office and performs other related duties as are customary in a legal office. Preferred Qualifications: Knowledge of the types and uses of word processing systems, equipment, software packages and applications and skill in operating a word processing system. Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources, controlling work through periodic reviews and/or evaluations.Qualifications First consideration will be given to those applicants that apply within the first 14 days. Applicants must have a high school diploma or equivalent and (A) at least three (3) years of full-time, or equivalent part-time, experience in clerical or secretarial work or (B) any equivalent combination of the required experience and substitutions below. Substitution: I. An Associate?s degree or higher may be substituted for two (2) years of the required experience. Executive Order #595: As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.