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Children's Hospital Boston Surgical Scheduler I in Boston, Massachusetts

56552BRTitle:Surgical Scheduler IDepartment:SurgeryAutoReqId:56552BRStatus:Full-TimeStandard Hours per Week:40 Job Category:AdministrationJob Posting Description:At Boston Children’s Hospital, success is measured in patients treated, parents comforted and teams taught. It’s in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness. And in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed General Surgery Department and discover how your talents can change lives. Yours included.

This Surgical Scheduler I will be responsible for:

  • Scheduling inpatient and ambulatory surgical procedures for operating rooms according to predetermined block schedules and established policies and procedures. Preparing complete daily surgical schedules, including special equipment requirements and incorporating radiology and other non - surgical use of operating room facilities. Communicating with surgeons, secretarial staff and admissions personnel to obtain needed information, coordinate and confirm schedules and identify special requirements for procedures.

  • Notifying all referring physicians of upcoming procedures and surgeries. Identifying additional OR time for surgeon separate and apart from block time as needed.

  • Recording and compiling scheduling information on hospital and departmental computer systems. Reviewing and verifying accuracy of basic patient information.

  • Printing and distributing schedules to designated areas of the program.

  • Identifying and communicating critical information, such as surgeon and physician availability, and special supply and equipment requests, to nursing and other appropriate staff, as necessary.

  • Working with nursing, surgical and anesthesiology staff to monitor and evaluate scheduling procedures and develop strategies to promote efficient utilization of surgical suites.

  • Responding to requests for routine information or assistance from patients/parents, visitors and hospital staff, referring inquiries requiring clinical or management judgement to appropriate personnel. Requesting clarification of assigned tasks or instructions from supervisor as necessary.

  • Scheduling any consults needed prior to the surgery as requested, i.e. cardiac clearance.

  • Monitoring Epic for insurance authorization for the procedures.

  • Bringing high priority issues to supervisor’s attention, and providing updates to supervisor in the follow up and/or resolution of these, and/or related issues.

To qualify, you must have:

  • A High School / GED

  • Minimum 1 year healthcare admin experience

  • Notify all referring physicians of upcoming procedures and surgeries. Identify additional OR time for surgeon separate and apart from block time as needed.

  • The ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

Please note: During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organizational needs.

Boston Children’s Hospital offers competitive compensation and unmatched benefits, including an affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, cell phone plan discounts and discounted rates on T-passes (50% off). Discover your best.

Boston Children’s Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Office/Site Location:BostonRegular, Temporary, Per Diem:Regular