Blue Cross Blue Shield of Massachusetts Sr Administrative Assistant, Human Resources (R02136) in Boston, Massachusetts

Ready to help us transform healthcare? Bring your true colors to blue.

Reporting directly to the VP Total Rewards and HR Operations, the Senior Administrative Assistant will also support the VP Talent Acquisition, Diversity and Inclusion (TADI). The Assistant will join a highly regarded team and will interact with all levels of the organization, including board members and vendors. The candidate must be able to use judgment to handle complex and highly confidential situations and effectively prioritize a wide variety of tasks, balancing multiple longer-term projects and goals with the immediate needs of the office.

Responsibilities:

  • Effectively manage the calendars of two VPs and handle complex scheduling requests, including arranging internal and external meetings, speaking engagements

  • Prepare expense reports, maintain and organize internal databases

  • Represent the office in a professional manner, exercising judgment and discretion with regard to confidential issues and materials when responding to mail, telephone, electronic, and in-person inquiries, including addressing issues independently or making referrals, as appropriate

  • Create, organize and maintain files and databases of highly confidential data

  • Prepare presentations including editing, proofreading, and distributing materials of highly confidential information on behalf of assigned VP or members of their teams

  • Work closely with the Total Rewards and TADI teams to help plan and execute events, including identifying and coordinating catering, creating agendas and itineraries, identifying and booking appropriate space when necessary, etc.

Qualifications:

  • Bachelor’s degree preferred

  • Three years of professional experience, with at least two years of experience in an administrative support role; direct executive support experience is a plus

  • Ability to exercise independent judgment and discretion with minimal supervision to multi-task and prioritize work by considering its risk, importance, urgency, and potential implications

  • Excellent written, interpersonal and organizational skills required

  • Highly organized with strong attention to detail and accuracy, including careful proofreading/copy editing of materials

  • Ability to demonstrate discretion in handling confidential information and dealing with high-level executives

  • Commitment to "getting things right the first time" and follow-through on tasks and responsibilities

  • Advanced skill proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)

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LocationBostonTime TypeFull time

Voted as the highest in member satisfaction among Massachusetts commercial health plans by JD Power, Blue Cross Blue Shield of Massachusetts is a community-focused, tax-paying, not-for-profit health plan headquartered in Boston. We have been a market leader for over 75 years, and are consistently ranked among the nation's best health plans. Our daily efforts are dedicated to effectively serving our 2.8 million members, and consistently offering security, stability, and peace of mind to both our members and associates.

Our Commitment to You

We are committed to investing in your development and providing the necessary resources to enable your success. We are dedicated to creating a refreshing and rewarding workplace that promotes excellence and provides opportunities for employees to forge their unique career path. We take pride in our diverse, community-centric, wellness-focused culture and believe every member of our team deserves to enjoy a positive work-life balance.

Blue Cross Blue Shield of Massachusetts is an Equal Employment / Affirmative Action Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by law.

Blue Cross Blue Shield of Massachusetts will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Blue Cross Blue Shield of Massachusetts's legal duty to furnish information.