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Actalent Research Contract Associate in Boston, Massachusetts

Job Summary: Reporting to the Associate Director, Sponsored Programs Contracting office (SPC), the Research Contract Associate provides support to the central office research administration activities. Reviews and negotiates contract terms and conditions, and accepts awards on behalf of the institution. Creates and executes outgoing subcontracts and other agreements with collaborating institutions. Develops and maintains standard agreement templates and updates standard operating procedures as needed. Provides additional support to Research Team Directors and Research Administrators as needed.

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of this position.

Primary Responsibilities:

  1. Reviews and negotiates all incoming foundation awards, subcontracts, and other contractual agreements terms and conditions, deliverables, and reporting requirements for adherence to Federal and Sponsor policies and regulations. (essential)

  2. Prepares, negotiates, executes and distributes outgoing contracts, subcontracts and other agreements. Enters agreement status data into tracking system. (essential)

  3. Identifies and mitigates regulatory compliance, legal, intellectual property, and other risks. (essential)

  4. Works with other Research & Academic Affairs divisions as a resource for input and information as needed. (essential)

  5. May enter required research and financial information on a monthly basis into the Federal Funding Accountability and Transparency Act (FFATA) system for subcontract activity on awarded federal grants. (essential)

  6. Works with Associate Director of SPC, SPC staff and periodically with the Office of General Counsel attorneys to ensure contract language and other documents are current and conform to all applicable requirements (Sponsor Agency guidelines, international law and collaborating institutions). (essential)

  7. Liaises with principal investigators, the Clinical Trials Office, Technology Ventures Office, and other central research administration offices in the resolution of issues related to contract execution.

  8. Participates proactively in ad-hoc working groups to optimize agreement workflows, accountability, and transparency.

  9. May provide backup to monitoring electronic mailbox and assist the Associate Director of SPC with other assignments as needed. (essential)

Required Qualifications:

  1. Bachelor's degree required.

  2. 1-3 years related work experience required.

  3. Experience could include 1 to 2 years of direct research administration duties which include pre-award and post-award management of grants and contracts.

  4. Ability to work with a varied caseload with minimal supervision, exercising strong judgment and applying the appropriate legal principles and Medical Center policies and practices to specific legal issues. Must also possess the ability to work as a member of an interdisciplinary team.

  5. Strong organization and time management skills with ability to multi-task while remaining detail-oriented in a highly time sensitive environment. Outstanding verbal and written skills proven in either a legal, University or academic medical center setting are required.

  6. Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent

  • Maintaining an inclusive environment through persistent self-reflection

  • Building a culture of care, engagement, and recognition with clear outcomes

  • Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent connects passion with purpose. We help visionary companies advance their engineering and science initiatives through access to specialized experts that drive scale, innovation, and speed to market. With a network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, Actalent serves many of the Fortune 500. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences services and workforce solutions brand in 2021.