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State of Massachusetts Personnel Liaison in Boston, Massachusetts

The Bureau of Infectious Disease and Laboratory Sciences (BIDLS) within the Department of Public Health (DPH) is seeking a dynamic and experienced professional to be the BIDLS Personnel Liaison, including reviewing/analyzing Human Resource transactional data and overseeing the hiring processes for BIDLS, including all programmatic, epidemiologic, and scientific staff.

The selected candidate will be the single point of contact for over 320 BIDLS staff in regard to communication and coordination with central HR. The incumbent will facilitate processes regarding human resource planning with BIDLS managers and recommend changes that may impact bureau operations, methods, and procedures regarding the hiring and retention of staff. The Personnel Liaison will be the lead in the completion of tasks and monitoring systems for the onboarding and off-boarding of employees as well as receiving/coordinating requests for consultants, contractors, and interns.

_Duties and Responsibilities (these duties are a general summary and not all inclusive):_

  • Review and analyze hiring data and operational procedures provided by central HR to assure efficiency, accuracy and best practice as it relates to the classification and hiring of BIDLS employees.

  • Confer with senior staff to prospectively identify staffing problems and needs, and to recommend changes in bureau operations in response to program objectives.

  • Coordinate with fiscal senior staff to ensure that financial resources are available to support staffing and proposed HR transactions.

  • Oversee onboarding and off-boarding processes in coordination with security and facilities staff.

  • Assure that central HR and BIDLS specific orientations and Mandatory trainings are complete for all employees throughout the division.

  • Provide direct supervision for two (2) Program Coordinator staff and indirect supervision for two (2) administrative staff.

  • Triage and resolve payroll issues in partnership with central payroll services.

  • Oversee travel reimbursement process for both in-state and out-of-state travel.

_Required Qualifications:_

  • Comprehensive understanding of local, state, and federal employment laws.

  • Capacity to thrive in a fast-paced, high-volume work environment.

  • Ability to foster and promote diversity and compliance with all EEO laws.

_Preferred Qualifications:_

  • Demonstrated knowledge of public sector human resource systems.

  • Ability to handle confidential information with an understanding of diversity and the importance of fostering an open and respectful work environment.

  • Excellent interpersonal and oral communication skills with the ability to collaborate with various workgroups

  • Proficient with Microsoft Office applications including Excel, Word, Outlook, and Visio; experience with Taleo or other Applicant Tracking Systems (ATS) a plus.

  • Strong analytic skills based on experience and/or education in the field of human resources.

_About the Department of Public Health:_

The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth.

We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.

DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.

More information can be found at:* *MA Department of Public Health

_Total Compensation:_

As an employee of the Commonwealth of Massachusetts, you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including:

  • 75% state paid medical insurance premium

  • Reasonable Dental and Vision Plans

  • Flexible Spending Account and Dependent Care Assistance programs

  • Low cost basic and optional life insurance

  • Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan

  • 11 paid holidays per year and competitive Sick, Vacation and Personal Time

  • Tuition Benefit for employee and spouse at state colleges and universities

  • Short-Term Disability and Extended Illness program participation options

  • Incentive-based Wellness Programs

  • Professional Development and Continuing Education opportunities

  • Qualified Employer for Public Service Student Loan Forgiveness Program

_Pre-Hire Process:_

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visithttp://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #2

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional experience in work simplification, management analysis, program analysis, methods analysis, economic analysis, fiscal analysis, financial analysis, budget analysis, program administration, or program management or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of two years of the required experience.*

II. A Graduate degree with a major in business administration, budget management, public administration, industrial engineering or industrial management may be substituted for a maximum of three years of the required experience.*

III. A Bachelor's degree or higher degree with a major other than in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of one year of the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will be permitted for a maximum of three years of the required experience.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Job: *Administrative Services

Organization: *Department of Public Health

Title: Personnel Liaison

Location: Massachusetts-Boston-305 South Street

Requisition ID: 210001QU

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