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State of Massachusetts Personnel Analyst III in Boston, Massachusetts

_DCAMM’S Mission_

Our job is to work with state agencies to create and manage forward-thinking, sustainable buildings to meet the needs of the citizens they serve. We are partners with fellow agencies to help them meet their strategic needs with fiscally responsible building and real estate solutions. We support the growth of the Commonwealth’s economy and actively engage with private sector partners to make it easier to do business with the Commonwealth.

_General Statement of Duties and Responsibilities_

The Personnel Analyst III serves as subject matter expert on the processing of all personnel actions; manages the implementation of salary administration and requests for new positions and/or “staff change” positions. The incumbent collaborates with hiring managers to help design and conduct assessments of Unit needs within DCAMM.

The incumbent provides guidance, training and expertise to hiring managers on all phases of MassCareers. The Personnel Analyst III ensures that all personnel transactions processed through MassCareers are in compliance with Human Resources Division (HRD) policies and procedures.

The Personnel Analyst III helps develop job descriptions as outlined by the Human Resource Division’s guidelines. The incumbent oversees the implementation of said job descriptions (Form 30’s/M.Q.’s) through various HR applications ensuring that all regulations are met.

_Detailed Statement of Duties and Responsibilities _

  • Helps support the Human Resources Director/Deputy Director in various aspects of human resource management.

  • Serves as a resource to Agency personnel as well as outside vendors and stakeholders regarding Human Resources issues.

  • Uses Human Resources analytics, people analytics and cognitive diversity to drive DCAMM’s evolving workforce toward the development of forward-thinking opportunities to learn and grow within the confines of their jobs.

  • Analyzes requests from Deputy Commissioners/Department Heads for changes in staffing, job

classifications and salary administration.

  • Working knowledge of payroll and benefits policies and procedures.

  • Processes personnel actions (i.e., promotions, demotions, Workers’ Compensation, background checks, CORI’s, etc.) by monitoring staff salary administration, and updating records in accordance with laws, policies and contractual requirements required by the Commonwealth using HRCMS, OnBase, MassCareers and other related databases ensuring accuracy and follow through.

  • Conducts new hire onboarding at Agency level ensuring that new personnel are adequately informed of DCAMM and Commonwealth policies, etc.

  • Serves as MassCareers liaison for DCAMM and provides guidance in all phases of MassCareers to hiring managers and hiring manager assistants.

  • Performs various recruitment activities in conjunction with MassCareers.

  • Monitors the status of personnel actions relative to transactions generated through MassCareers.

  • Counsels administrators and employees on human resources policies and procedures and recommends the appropriate course of action under the direction of the Director and Deputy Director of Human Resources.

  • Oversees the posting and filling of positions by clearly identifying the availability of positions/official titles commensurate with the intended duties and responsibilities for each request.

  • Contributes to ongoing training needs through co-facilitation with the Training Manager to ensure that mandatory training requirements by the Commonwealth of Massachusetts Office of Diversity and Equal Opportunity, State Ethics and HRD are met.

  • Knowledge of salary administration (i.e., step increases, technical pay increases, collective bargaining increases, management incentive awards, arbitration decisions, settlement agreements, classification adjustments, etc.) under HRD guidelines.

  • Acts as liaison between DCAMM and various Commonwealth agencies -- the Group Insurance Commission (GIC), State Board of Retirement and the Human Resources Division (HRD).

  • Knowledge of benefits, including, but not limited to, health insurance options, flexible spending plans and dependent care assistance programs, Extended Illness Leave Bank (EILB), etc.

  • Assists in matters relative to collective bargaining agreements including contractual guidance and salary administration, etc.

  • Promotes and attends Career Fairs throughout the State emphasizing contributions DCAMM makes to the Commonwealth and how to explore careers at DCAMM.

  • Oversees Workers’ Compensation (WC), educates employees on WC entitlements and responsibilities, processes documentation (claims) relative to Workers’ Compensation and coordinates case management of Workers’ Compensation leaves.

  • Participates in and supports special projects aimed at developing ongoing employee engagement in all DCAMM activities.

  • Performs other duties as required.

_Qualifications Required At Hire_

  • *

  • Ability to interpret statewide collective bargaining unit contracts (NAGE/MOSES/SEIU)

  • Knowledge of the various salary setting rules and regulations contained in collective bargaining contracts and HRD publications (i.e., Red Book, Gray Book)

  • Knowledge of the laws, rules and regulations governing the Commonwealth’s payroll/ personnel system – HRCMS, OnBase, etc.

  • Knowledge of and experience in generating reports from the Commonwealth Information Warehouse (CIW)

  • Proficiency in the MassCareers hiring process

  • Proficiency in Human Resources Analytics

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional or paraprofessional experience in personnel work, the major duties of which included classification, staffing, job analysis and/or job evaluation, (B) of which at least two years must have been in a professional capacity, and (C) of which at least one year must have been in a supervisory, administrative, or managerial capacity; or (D) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. An Associate's degree may be substituted for a maximum of one year of the required (A) experience.

II. A Bachelor's degree or higher may be substituted for a maximum of two years of the required (A) experience.

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitution will be allowed for the required (B) or (C) experience.

SPECIAL REQUIREMENTS: Based on assignment possession of a current and valid Massachusetts Class D Motor Vehicle Operator's License may be required.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Job: *Human Resources

Organization: *Division of Capital Asset Management

Title: Personnel Analyst III

Location: Massachusetts-Boston-1 Ashburton Place

Requisition ID: 200006J7

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