Committee for Public Counsel Services Payment Analyst II in Boston, Massachusetts
The Finance Department is seeking a full-time Payment Analyst II to assist the review, reconciliation, payment, and reporting of agency obligations.
DIVERSITY AND INCLUSION MISSION STATEMENT
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility each member of the CPCS community.
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, child welfare, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.
The CPCS Finance Department is responsible for all financial functions within the agency. These include, but are not limited to, Budget, Accounting, Procurement, Accounts Payable, Payroll Data, Security, Internal Control Compliance, Audit & Oversight Conformity, Fixed Assets, Federal Grants, Records Management and Facilities.
This Payment Analyst II position supports the Finance Department with responsibilities including timely review, reconciliation and payment support of agency obligations. The Payment Analyst II follows Commonwealth and CPCS fiscal policies and procedures to support the agency, vendors, and private attorneys. The Payment Analyst II position is expected to effectively communicate with all levels of the organization, external relationships, and oversight agencies in this role.
MINIMUM ENTRANCE REQUIREMENTS
Bachelor’s degree in Business Administration, Accounting, Finance or similar field or an equivalent combination of relevant education, training, and experience;
Three years of accounts payable experience; and,
Access to a personal computer with home internet access sufficient to work remotely on a limited basis.
This position will remain open until filled. Preference will be given to candidates who apply prior to August 4, 2021.
Proficiency with the state accounting system (MMARS) including reconciling accounts and managing accounts payable or similar accounting systems;
Advanced knowledge of Microsoft Office 2007+ with a strong emphasis on Excel, Access, and Outlook;
Ability to analyze and interpret financial information and scenarios;
Knowledge and understanding of state finance law as well as payment and procurement regulations;
Good communication skills; and
Ability to work independently and in a group.
PERSONAL AND PROFESSIONAL ATTRIBUTES
This person will possess personal and professional integrity, strong communication skills, and strong analytical and decision-making skills.
The individual must possess strong leadership and managerial skills, strong interpersonal skills, high energy level and a positive outlook.
This person must believe in strong customer service and always act with professionalism and responsiveness.
The individual who will succeed in this role can best be described as:
motivated; you thrive in feeling accomplished without gloating or getting an ego;
a stickler for accuracy; your attention to detail is critical for success and the success of the agency mission;
a believer in customer service; you understand that even difficult conversations should end with a smile and/or pleasantries and that responsiveness is a key component of great customer service;
consistent across many communication mediums; whether it be over the phone, text or email…you provide superior support for whomever needs it;
a tech enthusiast; you recognize that technology can improve process and love to learn how technology can improve existing processes;
a team player; no matter your peers’ education or experience, you treat them as your equal;
patient; you welcome differences and you understand that sometimes you are limited in what you can improve upon or change but you continue to look for opportunities to improve existing processes;
a believer; that our clients and staff are why we come to work every day and that nearly anything can be accomplished with dedication, patience and hard work;
RESPONSIBILITIES AND DUTIES INCLUDE BUT ARE NOT LIMITED TO:
Processing of payments for all agency goods and services which includes supporting the attorney and court cost vendor payment processes;
Processing copy shop bills, public notices, entering CLE payments, process vouchers < $50, servicing of summons bills, as well as transcriber bills;
Interacting with other agency units to obtain required information in order to process transactions;
Giving input and assisting the unit in transition from paper billing to electronic where needed;
Working closely with other members of the Finance team to resolve purchase order, contract, invoice, or payment discrepancies and documentation;
Developing standard and custom queries using the Commmonwealth Information Warehouse (CIW) for accurate payment analysis as needed;
Providing customer support to V-Bill and E-bill system users as needed and communicating billing information to private attorneys and vendors;
Researching and resolving billing issues as they arise to ensure the best fiscal practice and customer service;
Supporting ongoing department initiatives which include moving paperless where possible, cross training/cross pollination, standardized/routine reporting and performance management;
Providing excellent customer service internally and externally; and,
Assisting the department with routine accounts payable activities as such as data entry, scanning, and mail coverage and/or other duties as assigned.
The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the interim Director of Human Resources Management, Mark Conlon, at firstname.lastname@example.org
Post: careers: 7/21/2021
Post End Date: 8/11/2021
Salary: $48,500 - $62,250, commensurate with years of experience
External Company URL: www.publiccounsel.net
Street: 75 Federal Street