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Beth Israel Lahey Health Operating Room Coordinator- Full Time-36 Hours in Boston, Massachusetts

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Type:

Regular

Scheduled Hours:

36

Work Shift:

Day (United States of America)

OR Coordinator, Full time - 36 Hours

Job Description:

The OR Coordinator of the Operating Room is responsible to perform administrative duties and functions related to the operating room suite. The OR facilitator is responsible to schedule surgical procedures effectively and accurately. The OR facilitator is also responsible for continuous communication with several staff members on an ongoing basis, receives and makes multiple telephone calls, and assists with the Operating Room daily schedule to expedite surgical cases or personnel. Works in collaboration with the Nurse in Charge and Anesthesia, but is ultimately responsible to the OR Nurse Manager.

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS:

a. Coordinates the effective and accurate progression of a complex operating room schedule.

b. Schedules surgical add-ons in OR Manager system, for input on the operating room schedule. Must know which cases can be scheduled and during which hours, the substitution of cases and the utilization of specific rooms for specific cases.

c. Assures that pre-op preparation and transportation of patients to and from areas meets the tight deadlines of the operating room schedule.

d. Keep nurses and physicians informed of the progress of the schedule, alerts them to actual or potential delays and notifies them of the expected time changes.

e. Alerts appropriate nursing and anesthesia staff for additions or changes made to the schedule to ensure optimum utilization of operating rooms. Also notified team leaders and all other appropriate personnel when cases are booked, changed, or canceled, including but not limited to on-call teams.

f. Acts as the central communications person of the Operating Room. This position is responsible for initiating or receiving all telephone messages to and from areas and conveying information clearly and concisely.

g. Develops a rapport and collegial relationship with nursing and clinical staff and responds to questions/requests from physicians and providers. Can effectively assist vendors in the OR, salespeople and students.

h. Must be able handle and extremely heavy telephone volume at the OR desk. This includes answering calls in 3 rings or less in a courteous manner, knowledge of paging systems and overhead paging, transferring and parking calls, taking messages, answering questions for incoming callers, scheduling cases to be performed in the OR, and any other calls which come in to the OR desk.

i. Responsible for maintaining a well-stocked, clean, and orderly work environment; including placing orders for supplies and equipment as needed.

j. As requested, collects, and prepares data relating to various activities within the operating room for reporting needs.

k. Keeps informed of policies and procedures for emergency situations which may occur (i.e., disaster).

l. Assists OR nurses in maintaining data affecting daily OR changes for surgery and anesthesia.

m. Safeguarding sensitive medical information and practicing strict procedures in handling confidentiality of data pertaining to patients.

n. Will be able to assist with day-to-day non-clinical operations and environmental issues. This includes communication with various ancillary services such as Engineering and Environmental Services, Telecommunications and the Materials Management.

o. Will act as a liaison to assist to assist with the patient information via the Bond Center, Post Anesthesia Care Unit, Intensive Care Units, and In-Patient units, etc.

p. Will schedule cases on the wait list/add on list, completing all required fields, communicating to the appropriate personnel, and entering the case into the OR Manager system, utilizing all proper codes for case entry.

q. Ensures all necessary individuals are notified and given copies of finalized schedules.

EDUCATION

High School Graduate or Equivalent required

Associate’s or Bachelor’s Degree preferred

QUALIFICATIONS

Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web based applications. May produce complex documents, perform analysis and maintain databases.

Ability to communicate clearly and effectively in written English with internal and external customers.

FLSA Status:

Non-Exempt

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more (https://www.bilh.org/newsroom/bilh-to-require-covid-19-influenza-vaccines-for-all-clinicians-staff-by-oct-31) about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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