Massachusetts Jobs

Description We are offering a short term contract employment opportunity for an Office Services Associate in the Financial Services industry, located in Boston, Massachusetts. This role involves a variety of office tasks such as managing mail and packages, assisting with room setups, and handling administrative duties.

Responsibilities

• Managing the general cleanliness and organization of the office, including replenishing pantries.

• Sorting and delivering mail and packages in a timely manner.

• Assisting with setting up rooms for meetings or events, which may include moving tables and chairs.

• Handling customer inquiries and resolving them efficiently.

• Processing and logging packages accurately.

• Communicating effectively with managers and clients regarding job tasks or deadlines.

• Handling sensitive and confidential documents with discretion.

• Operating various office equipment, experience with Pitney Bowes machine is beneficial.

• Demonstrating a high level of independence as this role requires working alone at the office.

• Providing excellent customer service while dealing with clients and facilities drivers.

• Asking clarifying questions if instructions or tasks are unclear. Requirements • Proven experience in the financial services industry

• Proficient in various office functions, such as handling deliveries and transportation services

• Demonstrated skills in supervising and managing office operations

• Knowledge of hiring processes and ability to participate in recruitment activities

• Experience in receptionist duties, including answering and transferring calls using multi-line phone systems

• Familiarity with switchboard operations and the ability to sort and deliver mail, both onsite and offsite

• Proficiency in handling confidential documents with utmost discretion

• Experience in banking operations would be a distinct advantage

• Excellent customer service skills and the ability to communicate effectively, both verbally and in written form

• Good knowledge of digital tools and platforms used in office administration

• Strong organizational skills, with the ability to manage multiple tasks simultaneously

• Ability to offer perks and benefits to employees as part of office services

• Capacity to manage facilities, including maintenance and upkeep activities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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