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BCD Travel Meeting Planner, Conventions and Internal Events in Boston, Massachusetts

A culture of purpose: Where will your BCD M&E career take you?

As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy? If so, we want to hear from you!

Meeting Planner, Conventions We are looking for a Conventions Meeting Planner to join our dynamic team within our Life Sciences Division. In this stakeholder facing role, you will act as the conventions planning lead and project manager on each meeting. You will collaborate with stakeholders and vendors alike to ensure each meeting and convention is executed flawlessly and compliantly from exhibit sponsorship, to registration, to menu planning through onsite execution and budget reconciliation and everything in between. You will keep projects running on time, on budget and within compliance guidelines. If you are someone who has strong planning skills and mastered the art of managing multiple priorities, then read on!

Your responsibilities: • Act as the main point of contact for your stakeholder, and ensure all milestones are clearly communicated and met. Be consultative in your approach. Afterall, you an expert in meetings management. • Build, monitor, and maintain concise and accurate event budgets. Think outside of the box on creative cost savings and menu planning ideas but ensure we remain compliant. Negotiate vendor contracts and build long lasting partnerships. • Partner with your team mates to create clear & simple attendee communications and registration websites. Create a well-timed and accurate communication plan. • Communicate effectively with exhibit design company and other vendor partners. You’ll be responsible working with housing bureaus, ordering badges, collaborating on the design of booth sets, AV/Production needs (as necessary), adhoc meetings and events, ground transportation, signage and more! • Ensure everyone, from stakeholder to attendee to staff member has a positive and memorable experience from invitation stage, through onsite, and departure. We aim to please!

You’re good at: • Communicating with stakeholders. You have the ability to own the room and convey confidence, knowledge of best practices in events and a professional presence at first impression and on-going. • Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure and work well in a collaborative environment. • Establishing long lasting, professional relationships with stakeholders, co-workers and vendors. • Managing the complex world of compliance including understanding Meal Caps, State & Country Laws and Transfer Of Value reporting when applicable. • Cvent, Excel and Microsoft Office Suite. • Our ideal candidate possesses 3+ years in a lead planner role in the Pharmaceutical or Life Sciences industry

You might also have: • A college degree from a 4-year institution. • The ability to travel regularly

What we offer you • A culture of purpose where we are invested in your happiness and career growth • Competitive salary and benefits package

How to apply Click “apply now” to be considered.

Get to know BCD M&E: At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning and execution. We are in the business of creating impactful human connections that matter. Connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,500+ people are committed to driving success for our customers, our business and ourselves.

See if you belong at www.bcdme.com.

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BCD Travel is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age and veteran status. BCD Travel complies with applicable laws in the countries in which we operate. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at careers@bcdtravel.com.

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