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State of Massachusetts Mail and Support Clerk in Boston, Massachusetts

The Department of Mental Health (DMH) is seeking an experienced individual to fill the position as Mail and Support Clerk. The Mail and Support Clerk will be responsible for the Central Office mail room function which includes picking-up and sorting incoming mail (inclusive of deliveries from USPS, UPS, FedEx, etc.) for distribution according to destination. Monitors postage meter usage and requests funding as needed. Maintain replacement supplies for fax, photocopiers and printers including participation in the coordination of scheduled lease maintenance. Assist with the establishment of a security control system for expensive inventory items to prevent and minimize inappropriate use, theft, and pilferage and provide administrative and clerical support for Management and Budget (MAB) which includes the following divisions: Accounting and Operations; Budget; Contract Administration, Audit and Systems (CAAS); Facilities Management and Human Resources. _Duties and Responsibilities (these duties are a general summary and not all inclusive):_ * Responsible for the daily pick-up and distribution of mail (regular and special delivery). * Responsible for the coordination and processing of Central Office (CO) purchasing requests for administrative and program staff. * Responsible for maintaining inventory of office supplies and replace as needed to ensure adequate quantities are available for Central Office usage. * Maintain replacement inventory for all copiers and printers under contract. * Assist in managing CO operational contracts and place service calls when deemed necessary for copiers, waste removal/shredding services, bottled water, and postage meter. * Coordinate meetings for MAB staff with both internal and external participants. Schedule conference rooms as needed for meetings. Follow-up with participants when necessary to discuss scheduling issues. * Assist the Human Resources Liaison with annual programs i.e., EPRS (tracking & submission to EOHHS HR Administration), Performance Recognition Program (tracking nominations and verification of nominee’s eligibility) and ongoing tracking of Telework Agreements. * Assist MAB staff with other tasks as needed i.e., typing correspondence, copying, filing, mailings, etc. * Other duties asrequired. _Required Qualifications:_ * Ability to develop and generate reports from databases * Ability to communicate and coordinate with multiple groups to accomplish tasks * Effective communication skills (verbal and written) * Effective interpersonal skills * Knowledge of procurement and inventory standards and techniques * Knowledge of shipping and receiving operational procedures _Preferred Qualifications:_ * Given the population served, bilingual or multilingual fluency _DMH Mission Statement:_ The Department of Mental Health assures and provides access to services and supports to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights, and supports mental health training and research. _Pre-Offer Process:_ A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form For questions regarding this requisition, please contact the Executive Office of Health and Human Services, Human Resources at 1-800- 510-4122 Ext. #2 First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office work, or (B) and equivalent combination of the required experience and the substitutions below: I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience. * II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience. * III. A diploma for completion of a one year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience. * IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for two years of the required experience.* * Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed. *Comprehensive Benefits* When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! Executive Order #595:As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Department of Mental Health *Title: *Mail and Support Clerk Location: Massachusetts-Boston-25 Staniford Street Requisition ID: 230004VI