Fenway Health HR Generalist, Database & Benefits Administrator in Boston, Massachusetts
HR Generalist, Database & Benefits Administrator
Boston, MA (http://maps.google.com/maps?q=1340+Boylston+St+Boston+MA+USA+02215) • Human Resources
Under the direction of the Human Resources Director, the Human Resources Generalist, Database & Benefits Administrator is a key contributor to the Human Resources Department. They provide excellent customer service and partner with the team to achieve outstanding results. They respond to benefit and HR policy questions; build and generate staff reports; assist with the development of HR policies; and oversee the management of Fenway Health’s Human Resources Information System (HRIS). The HR Generalist also helps with special projects and initiatives, such as leading the exit and stay interview program and developing and implementing HR policies.
Benefits Administration: Administer employee & voluntary benefit programs such as medical, dental, vision, disability, and retirement programs.
Benefit Orientation: Provide in-depth benefit presentation for all new employees at New Hire Orientation. Distribute enrollment materials, determine benefit eligibility, and track all enrollment and waiver paperwork.
Employee Service: trouble shoot and answer t employee benefits questions, claim issues and plan changes. Respond to benefits inquires on plan provisions, benefits enrollments, and status changes. Enroll employees with carriers and process life and employment status changes that impact benefits. Maintain and update easily accessible benefit information on Fenway’s HR Information Center.
Vendor Management: Work with benefit vendors, brokers and partners on claims administration and appeals, COBRA, and retirement administration. Assist with reconciliation of invoices.
Data Integrity: Ensure the accuracy of all benefit enrollments and provide vendors with accurate eligibility information. Update HRIS database with new and changing information; ensure accuracy and integrity of information. Responsible for employee benefit file maintenance and storage retention requirements.
Reporting: Assist with distribution of annual notifications as required by ERISA and the Department of Labor. Prepare census, deduction, and other reports for internal and external stakeholders.
Human Resources Database Management: Administer all employment changes in HRIS prior to payroll submission to ensure benefit enrollment/changes and personnel changes are processed accurately and promptly, and assist with database management.
Maintenance of HRIS: Ensure all data is entered into the system accurately and in in a timely manner. Information includes, but is not limited to, compensation, job status/FTE, and benefits information.
Troubleshoot: , analyze, detect, identify and correct technical problems and deficiencies. Liaise with HRIS vendor on system enhancements and troubleshooting, ensuring data integrity, and system optimization.
Report Writing: Write, maintain and support a variety of reports and queries utilizing appropriate reporting tools. Compile statistical data and assist with special projects.
Process Optimization: Identify opportunities for improving workflow processes through information systems changes
Paylocity and interdepartmental Liaison: Coordinate the resolution of vendor problems, and acts as liaison among Human Resources, Finance, database representatives, and benefit account managers.
Compliance, Analysis, and Other Administrative Trasks in Support of the HR Function
Workers Compensation: Ensure workers compensation documents are up to date, file workers compensation claims, including processing and submitting all required forms to worker’s compensation provider.
Reporting: Ensure compliance with local, state, and federal regulations, including but not limited to OIG, EEOC, ACA and OSHA reporting.
Compensation Analysis: Supports compensation activities including completing salary surveys and building a resource library of compensation surveys.
Audit Support: Assist in preparing for internal and external audits by reviewing files and pulling requested documents.
Engage in Special Projects and Initiatives
Lead the organizations exit and stay interview program to enhance employee engagement.
Review and refresh the existing exit interview program. Build a feedback loop for leaders to understand the data trends.
Presents trends to appropriate department leadership.
Envision and create a stay interview program that aligns with our mission and organizational values enhancing retention and strengthening organizational culture.
Assist with the development and implementation of HR policies and procedures.
Meet agency participatory expectations
Adheres to all agency and departmental policies and procedures
Participates in quality assessment and improvement activities as requested
Adheres to the highest principles of patient and client confidentiality
Adheres to established safety policies, procedures and precautions; identifies potential or actual unsafe situations in the environment and takes measures to rectify the situation
Attends all required meetings, in-services and professional trainings
Maintains professional competence necessary to perform job responsibilities; maintains and provides agency with records of continuing education activities
Serves on agency committees and in professional organizations when requested
Perform related duties as assigned
Bachelor’s Degree or equivalent 4 years work experience
Excellent time management and organizational skills
Strong attention to detail
Proven ability to work within multiple online databases simultaneously
Ability to handle multiple tasks and prioritize assigned duties
Excellent communication and customer service skills and the ability to work independently
Ability to work harmoniously and effectively with colleagues, patients, clients and vendors across the spectrum of diversity, including but not limited to race, ethnicity, color, gender identity, sexual orientation, age, socio-economic status, national origin and immigrant status, religious or spiritual identity, disability (physical, mental, emotional and developmental), veteran status, and/or limited English proficiency.
Willingness to contribute towards Fenway’s efforts in becoming an anti-racist organization and promoting a culture dedicated to ongoing development in service of humility, equity, diversity, inclusion, and belonging, where differences are acknowledged and valued.
1-2 years experience working within a Human Resources department, or educational background in Human Resources
Experience working with a Human Resources Information System (HRIS); experience with Paylocity a plus
Working knowledge of Microsoft Outlook, Excel, Word, and PowerPoint
Experience working with an ethnically, culturally and racially diverse staff
Ability to master new computer applications
We offer competitive salaries, and for those who qualify, an excellent benefits package; including comprehensive medical and dental insurance plans, and a retirement plan with employer match. We also provide 12 paid holidays, paid vacation, and more.
LGBTQIA+ identified persons, Black, Indigenous, and other people of color (BIPOC), and individuals from other historically underrepresented communities are strongly encouraged to apply.
Highly experienced individuals may be compensated at a higher rate