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State of Massachusetts Grant and Budget Manager in Boston, Massachusetts

The Bureau of Family Health and Nutrition (BFHN) under the Massachusetts Department of Public Health (DPH) is seeking a dynamic and experiencedGrants & Budget Managerto provide fiscal oversight of revenue, audits, grant funds, invoices, payroll, and a variety of financial accounts. The ideal candidate will have a strong background in financial planning and analysis and a detailed, analytical approach. This position plays an integral role to the mission of advancing and sustaining equity for BFHN staff and the communities and families served by supporting BFHN in its efforts to integrate racial justice and health equity, families’ lived experience and family centered outcomes in the development and administration of BFHN programs. The selected candidate is responsible for day-to-day fiscal management within BFHN’s Administration and Finance (A&F) division. Duties include the coordination and support of key personnel; management of grant timelines and budgetary plans; and monitoring of ongoing fiscal needs. The Grants & Budget Manager will serve as a first-line resource for fiscal staff by navigating issues, coordinating training, and providing resources for support. This position oversees a staff of 3 to 4 Post-Award Contract Specialists and other fiscal support staff. The role will also assist in the development of policies, procedures, and standards for the Bureau’s financial objectives. The position plays an active role in support of BFHN’s federal, state, and trust funds in excess of $187M. The Grants & Budget Manager is primarily supervised by the A&F Director with additional support and direction from the Bureau Director and Deputy Bureau Director to ensure all fiscal operations are in alignment with the mission and priorities of the Commissioner’s office. _ /Duties and Responsibilities (these duties are a general summary and not all inclusive):/_ * Establish effective communication tools and feedback mechanisms to provide support to A&F Division staff. * Develop and implement strategies to support the professional growth and career advancement of direct reports through feedback and annual performance reviews. * Assist in the hiring and training of Administration and Finance staff. * Oversee the A&F Division strategic plans, setting short- and long-term goals and objectives, and providing adequate resources to meet team and organizational goals. * Conduct annual performance evaluations and provide continued professional development to staff. * Organize and direct work schedules and assignments to meet program needs and goals. * Coordinate team meetings to share information and ensure alignment. * Participate in the development of policies, procedures, and operational issues to support the Bureau’s program planning activities. * Develop protocols and processes for vendor procurement and ongoing contract monitoring. * Standardize financial procedures and protocols across all Bureau divisions and programs. * Develop policies, procedures, and internal controls to ensure compliance and grant requirements are met accurately and timely. * Develop and submit reports to the A&F Director regarding fiscal grant compliance and spending levels, and recommend allocation or coordination with Accounting and Budget to streamline revenue and expenditures. /_Preferred Qualifications:_/ * Experience with budget preparations, projections, and variance analysis. * Knowledge of financial reporting and/or financial analysis principles including payroll forecasting, and business analysis. * Ability to manage multiple projects simultaneously and to respond to changes in priorities in a flexible manner. * Capacity to plan, prioritize and delegate tasks, and to utilize staff members to accomplish assigned work objectives. * Skilled in problem solving, consensus building, conflict resolution and team building. * Talent for identifying risks; developing and applying logical and effective mitigation strategies. * Demonstrated knowledge or ability to learn state and federal finance laws and regulations. * Experience and knowledge of the principles, practices, and techniques of supervision and an ability to resolve personnel conflicts effectively. * Aptitude for working in fast-paced with an ever-evolving environment that has a high level of scrutiny. * Proficient with Microsoft Office applications including Excel, Word, Outlook, PowerPoint, and Teams. Knowledge, familiarity and/or willingness to learn MMARS and the Commonwealth Information Warehouse systems. // // /__/ /_Agency Mission:_/ The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth. We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities. DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages, and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems. /Learn more about our important work//:/ *Pre-Hire Process:* A tax & background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired. Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Request Form. For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results) or (B) any equivalent combination of the required experience and substitutions below Substitutions: I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience. II. A Bachelor’s degree in a related field may be substituted for two (2) years of the required experience. III. A Graduate degree in a related field may be substituted for three (3) years of the required experience. IV. A Doctorate degree in a related field may be substituted for the four (4) years of the required experience. *Comprehensive Benefits* When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! COVID Vaccine: As a condition of employment, depending on job assignment and location, employees may be required to have received COVID-19 vaccination and/or other vaccinations, or to have been approved for a vaccination exemption prior to their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Accounting and Finance* *Organization: Department of Public Health *Title: *Grant and Budget Manager Location: Massachusetts-Boston-250 Washington Street Requisition ID: 240000ZS