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State of Massachusetts Fiscal Program Coordinator in Boston, Massachusetts

The Office of Refugees and Immigrants (ORI) is seeking an individual with demonstrated professional program experience to fill the role of Fiscal Program Coordinator. Reporting to the Budget Director, the selected candidate will provide administrative and accounting support for the fiscal unit of the office. The Fiscal Program Coordinator will also prepare and review appropriate financial documents, process and track earmarks/invoices to ensure compliance with ORI policies and to resolve accounting discrepancies, assist other members of unit with contracting, procurement, accounts payable, Refugee Cash Assistance (RCA) requests and budget items, Monitor assigned refugee programs, provide on-going technical assistance to providers, respond to inquiries, maintain liaison with various agencies, and perform related work as required. _Duties and Responsibilities (these duties are a general summary and not all inclusive)_: * Process and track earmarks/invoices. * Assist in the processing of bi-monthly RCA payments, as needed. * Prepare and modify GAX forms for RCA clients, as needed. * Enter data in MMARS recurring payments. * Assist in the processing of contracting and procurement. * Reconcile financial documents, records, and transactions to ensure compliance with established standards for management of the refugee transitional assistance program. * Monitor agency specific expenditures related to assigned refugee programs. * Assist with encumbering and contracting activities. * Perform related duties such as maintaining records; and preparing reports. * Coordinate and monitor assigned program activities in order to ensure effective operations and compliance with established standards. * Review and analyze data concerning assigned agency programs in order to determine progress and effectiveness; to make recommendations for changes in procedures, guidelines, etc.; and to devise methods of accomplishing program objectives. * Provide technical assistance and advice to agency personnel and others concerning assigned programs in order to exchange information, resolve problems, and to ensure compliance with established policies, procedures and standards. * Respond to inquiries from agency staff and others in order to provide information concerning assigned agency programs. * Maintain liaison with various private, local, state and federal agencies and others in order to exchange information and/or to resolve problems. * Perform related duties such as attending meetings and conferences; maintaining records; and preparing reports. _Required Qualifications:_ * Excellent written and oral communication skills. * Ability to develop strong working relationships and work collaboratively with diverse entities within public and private sectors. * Capability to understand, explain, and apply the laws, rules, regulations, policies, and procedures governing assigned program activities. * Ability to analyze, present, and determine the applicability of data, to draw conclusions and make appropriate recommendations. * Experience working with diverse cultures and sensitivity to and understanding of cultural diversity issues. * Ability to work independently. * Ability to exercise discretion in handling confidential information, maintain accurate records. * Proficient in Microsoft Office and other Internet based programs. _Preferred Qualifications:_ * Given the population served bilingual and bicultural candidates are strongly encouraged to apply. * Experience in the types and uses of agency forms. * Knowledge of the laws, rules and regulations governing the state personnel system. * Comprehension of the laws, rules, policies and procedures governing Federal Grant Administration. * Familiarity of state procedures governing the purchasing and requisitioning of services as well as state budgetary procedures relating to positions, salaries and personnel services. * Understanding of state invoicing and budgetary procedures including terminology. _To Apply:_ Please upload both Resume and Cover Letter for this position when applying. First consideration will be given to those applicants that apply within the first 14 days. *About the Massachusetts Office for Refugees and Immigrants:* The Massachusetts Office for Refugees and Immigrants (ORI) is the state agency responsible for coordinating resettlement and integration of refugees and immigrants. ORI's mission is to promote the full participation of refugees and immigrants as self-sufficient individuals and families in the economic, social, and civic life of the Commonwealth. Low income refugee and immigrant families require case management and specialized ‘wrap around’ supports and services, including coaching, to equip them with the skills, knowledge and resources they need to establish successful and independent family units, move out of poverty, and obtain economic stability and well-being. In addition to case management, refugees need computer literacy, employment, access to childcare and transportation, financial literacy, community supports, and language access to information. RCM Program Coordinator will join a dedicated team of professionals at ORI to provide these services and more to the newly arrived families and facilitate their path toward integration. For more information about the Massachusetts Office for Refugees and Immigrants go to: _Pre-Offer Process:_ A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form. For questions, please the contact the Office of Human Resources at 1-800-510-4122 and select option #2. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *Executive Order #595:As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Office of Refugees and Immigrants *Title: *Fiscal Program Coordinator Location: Massachusetts-Boston-600 Washington Street Requisition ID: 22000981