Massachusetts Jobs

Description

Currently, I am staffing for:

Position: Administrative Assistant (Advanced Level)

Location: 290 Congress St Boston MA USA 02210

Type: 4 days ONSITE, 1 day REMOTE

Hourly Rate: $36 per hour

Job Description:

An Executive assistant's work consists of supporting management including executives using a variety of project management communication or organizational skills. The role deals with correspondence admits new members and organizes official meetings and events. It is also responsible for providing high-level administrative support by conducting research preparing statistical reports handling information requests and performing clerical functions such as preparing correspondence receiving visitors and arranging conference calls.

Responsibilities include screening calls scheduling making travel and meeting arrangements expense management typing correspondence preparing reports and financial data and managing confidential information in a professional manner.

Schedule and coordinate all required resources for meetings.

Handle additional administrative tasks as necessary.

Prioritize and manage multiple projects simultaneously and follow-through on issues in a timely manner.

Provide executive support in a manner which reflects the company's vision and values of ingenuity expertise and exceptional people.

Prepare PowerPoint presentations in supporting group leadership.

Required qualifications, capabilities, and skills:

• Experience supporting executive-level and/or C-suite leaders.

• Experience in Microsoft Office Suite Word Excel PowerPoint Outlook.

• Excellent presentation skills together with the ability to think on your feet.

• Effective planning and coordination skills proven ability to create timelines and execute accordingly.

  Requirements

Preferred qualifications, capabilities, and skills:

• Experience in Microsoft Office Suite Word Excel PowerPoint Outlook

• Excellent organization writing and interpersonal skills.

• Excellent innovation and creativity skills.

• Excellent presentation skills together with the ability to think on your feet.

• Experience supporting executive-level and/or C-suite leaders.

• Experience with Concur Travel Management system.

• Effective planning and coordination skills proven ability to create timelines and execute accordingly.

• Strong multi-tasking capabilities are essential.

• Ability to handle confidential or sensitive information with discretion.

• Position continually requires demonstrated poise tact and diplomacy.

• Ability to work under pressure with undefined processes tight deadlines and frequently changing priorities.

• Ability to build effective relationships and work collaboratively across diverse units / staff functions.

• Strong communication/influencing skills to interact with all levels.

• Strong analytical and problem-solving skills to analyze data/information and form conclusions.

Please note that this is a contract position—there is no guarantee that this position will be extended past the end date.

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