Massachusetts Jobs

Executive Assistant

6 Months

Boston, MA (5 days onsite)

Description:

Provide in-office administrative support to designated Fixed Income team members and backup support for all Fixed Income investment teams.

Primary Responsibilities:

• Provide primary support to the designated Fixed Income team members

• Work closely with the Fixed Income administrative team to alleviate workload and provide backup during a temporary vacancy of an admin team member

• Calendar management in Microsoft Outlook

• Coordinate and manage virtual and on-site meetings

• Coordinate travel arrangements, including securing visas and arranging meetings

• Oversee proper protocols are followed for visitors of the building

• Communicate and follow-up on requests and deadlines

• Request new subscriptions and renewals for team as needed

• Renew professional memberships for team

• Obtain wet/e-signatures as needed

• Prepare and edit materials using Microsoft PowerPoint, Word and Excel

• Create and process purchase requisitions in Ariba

• Complete and submit expense reports in Concur

• Assist with ad hoc projects and initiatives

• Provide phone and message support

• Print, copy, scan, and file materials

• Sort and distribute mail

• Maintain and order office supplies

Job Requirements:

• Bachelor’s degree and a minimum of 5 years related experience preferred

• Excellent verbal and written communication skills

• Highly organized and with a strong attention to detail

• Strong organizational skills and ability to juggle multiple tasks

• Must be able to work both independently and as a team, and adapt to various needs of Fixed Income

• Must demonstrate self-confidence and the ability to interact with senior level management throughout the firm

• Must maintain strict confidentiality, multi-task, and have strong attention to detail in a fast-paced environment

• Advanced level MS Word, Excel, Outlook and PowerPoint, familiarity of Adobe Pro, AdobeSign, DocuSign

• Ability to learn and work with various applications used by Fixed Income

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com (http://www.ustechsolutionsinc.com/) .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

USTech Solutions | Contingent Talent Solutions

IC compliance services ensure you classify independent contractors (ICs) correctly to avoid legal and financial risks. We handle the paperwork, audits, and legalities, so you can focus on building your team with the best talent. Ensure accurate IC worker classification We manage contracts, tax forms, and other IC documentation We prepare you for potential audits and mitigate risks

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