Massachusetts Jobs

Description:

• Provide knowledgeable and skilled general administrative support to the chair of the department. Duties to include:

o Advanced communications support

o Proactively triaging issues as they arise and determining appropriate action in response to inquiries

o Act as designee of leader in specified areas as directed.

• Complex calendar management and anticipating conflicts before they arise.

• Assist executive in preparing presentations as needed; ensure room reservations and A/V equipment is set up appropriately.

• Manage and execute a smooth process for recruitment and onboarding new hires within the department; this includes both for the chair’s lab as well as faculty searches.

• Work with leaders to track departmental workforce– employees, contractors, consultants – and keep organizational charts updated and compiled.

• Responsible for managing in person events, like the lab meeting for the chair, and ensuring there are appropriate speakers, hosts and catering arranged.

• Prepare documents and correspondence that may be highly confidential or politically sensitive in nature, including CV and recommendation letters.

• Book complex domestic and/or international travel itineraries.

• Attend administrative leadership team meetings as requested, ensuring these meetings have identified facilitators, agendas, and that action items are recorded and followed-up.

• May process invoices to ensure vendors are paid in a timely fashion, assign proper budget codes and coordinator reimbursements.

• Oversee department Purchasing card(s), online reconciliation, statement, and receipts’ submission to Accounts Payable in a timely manner.

• Process various requisitions, purchase orders, personnel, and other forms needed for the department's administration.

• May provide oversight of operations/administrative functions to department managers, including maintaining SOPs and educating staff as needed.

• Maintain high-level of professionalism, discretion and confidentiality regarding a variety of highly sensitive topics.

• Help to improve workflow, operating efficiency, and service quality within the department.

• May provide mentorship, supervision, or management to junior administrative staff.

Skills:

executive assistant, google suit, zoom, calendar management, Office suite, Microsoft office

Additional Skills & Qualifications:

Needs someone self-starter, who is open taking on additional responsibility

Must be able to deal with strong difficult personalities

• Experience working in a corporate and/or academic medical setting or comparable technology-oriented business environment is highly preferred.

• Excellent written and oral communication skills and demonstrated ability to communicate with all levels within organizations, from students to the President’s office.

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.