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LogMeIn Executive Assistant in Boston, Massachusetts

Job Description

Overview:

As an Executive Assistant to Vice President, Sales Operations, and the Vice President, Global Channel Sales, you have the opportunity to support the Executives of two dynamic, fast-paced organizations. You will navigate between providing general executive support; providing executive logistics coordination and calendaring; and working independently with a strong sense of urgency all while maintaining confident information. Candidates with flexibility and an ability to multi-task, have poise in communicating internally with senior leadership and externally with business partners, and who display tact and good judgment are desired.

Responsibilities:

  • Establishes and maintains calendar and logistics for Executive’s critical operating mechanisms (e.g., 1:1s, team meetings, cross-functional meetings, events.)

  • Plans and executes logistical details for group onsite and offsite meetings in support of Executive’s priorities (e.g., business reviews, planning and leadership offsites, skill development offsites, etc.)

  • Meets regularly with Executive to maintain alignment on business priorities, update on status of projects, plan key events, provide insight into time commitments across priority areas, review upcoming travel, and prioritize open action items.

  • Schedule meetings, telephone conference and appointments; assists with preparing meeting agendas; arranges conference calls for Executive.

  • Assists Executive with preparation of reports and presentations, transcribe meeting notes and follows-up on meeting actions.

  • Creates and maintains reports, and other necessary documents in response to and in anticipation of Executive's needs.

  • Identifies opportunities for process improvement and recommends special projects and initiatives related to general business administration.

  • Collaborates closely with peers to support executive team activities and enhance the value of the EA role across LogMeIn.

Qualifications:

  • Bachelor's degree or equivalent experience.

  • 5 – 7 years of progressive executive administrative experience and/or corporate communications at a quickly-scaling or large software company.

  • Familiarity with the software industry; ability to develop an understanding of the substance of business initiatives at LogMeIn.

  • Demonstrated empathy for executives and a desire to support them.

  • Self-starter with experience navigating complex organizations to achieve results.

  • Strong experience working in core productivity platforms (e.g., Office/ O365; G Suite).

  • Hands on experience supporting communications content creation, including video, blog and/or intranet posts, power point, etc.

  • Excellent verbal and written communication skills, with experience in drafting reports and correspondence to a diverse audience.

  • Experience working with and building positive and productive relationships with a variety if people across a distributed global team.

  • Experience with project coordination and process optimization.

  • Flexible, forward-thinking, committed and passionate about his/her work.

  • Strong business acumen.

  • Exercise sound judgement and maintain integrity and professionalism in communicating and working with highly confidential and sensitive information.

  • Spanish / Portuguese fluency strongly preferred.

At LogMeIn, Inc., we build category-defining products that unlock the potential of the modern workforce, making it possible for millions of people and businesses around the globe do their best work, whenever, however, and most importantly, wherever. We’re a pioneer in remote work technology and a driving force behind today’s work-from-anywhere movement, and have become one of the world’s largest SaaS companies with tens of millions of active users, more than 3,500 global employees, over $1.2 billion in annual revenue and more than 2 million customers worldwide who use our software as an essential part of their daily lives. We’re headquartered in Boston, Massachusetts with additional locations in North America, South America, Europe, Asia and Australia.

LogMeIn, Inc. is committed to providing equal opportunity in employment to all employees and applicants for employment. No employee or applicant shall be discriminated against in the terms and conditions of employment on the basis of race, color, religious creed, gender, sex, pregnancy, religion, marital or domestic partner status, age, national origin, ancestry, physical or mental disability (including AIDS/HIV), medical condition, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, application for or denial of family and medical care leave and/or pregnancy disability leave, or any other basis protected by federal, state or local law or ordinance or regulation. LogMeIn, Inc. also prohibits discrimination based on the perception that anyone has one of these characteristics or is associated with a person who has or who is perceived as having any of those characteristics.Each officer, manager, and employee is expected to support, cooperate with, and carry out this policy. Any employee who believes he or she has been the victim of employment discrimination, or has witnessed discrimination in the workplace based on any of these factors should report the matter immediately to Human Resources.

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