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JPMorgan Chase Executive Assistant to Markets Boston Head of Sales & Marketing and Team in Boston, Massachusetts

An executive assistant in Sales and Marketing performs diverse administrative functions requiring extreme confidentiality, initiative, sound decision-making, attention to detail, high energy, and flexibility in line with a high-paced deadline driven team. Excellent organizational skills and the ability to effectively handle multiple priorities is important for this role. You will need to adapt to procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals. This role regularly interacts with senior management. You will need to exercise independent judgment, escalating serious or unique problems. This role supports a busy senior Managing Director and team.

Job Responsibilities:

  • Manage complex and busy calendar and meeting coordination

  • Organize all aspects for offsite conferences and external events,(virtual and in-person) including catering and transportation

  • Process invoices, and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures

  • Arrange and coordinate complex domestic and international travel

  • Handle regular activities without prompting and advise in advance with issues or delays

  • Work cooperatively with the administrative assistants and leadership in positive partnership to support each other smoothly

  • Lead and coordinate on ad hoc projects as requested

Required qualifications, capabilities and skills:

  • At least 5 years of administrative experience supporting all levels through managing director

  • Tact and good judgment in confidential situations and proven experience interacting with senior management

  • Strong interpersonal, written, and oral communication skills

  • Strong Outlook calendar and meeting management skills

  • Experience processing complex travel and expense

  • Proficiency within the Microsoft office Suite

  • Excellent telephone etiquette and ability to manage competing priorities

JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

The health and safety of our colleagues, candidates, clients and communities has been a top priority in light of the COVID-19 pandemic. JPMorgan Chase was awarded the "WELL Health-Safety Rating" for all of our 6,200 locations globally based on our operational policies, maintenance protocols, stakeholder engagement and emergency plans to address a post-COVID-19 environment.

As a part of our commitment to health and safety, we have implemented various COVID-related health and safety requirements for our workforce. Employees are expected to follow the Firm's current COVID-19 or other infectious disease health and safety requirements, including local requirements. Requirements include sharing information including your vaccine card in the firm's vaccine record tool, and may include mask wearing. Requirements may change in the future with the evolving public health landscape. JPMorgan Chase will consider accommodation requests as required by applicable law.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set, and location. For those in eligible roles, discretionary incentive compensation which may be awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

Equal Opportunity Employer/Disability/Veterans