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Beth Israel Lahey Health Executive Assistant Department of Anesthesia in Boston, Massachusetts

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Type:

Regular

Scheduled Hours:

40

Work Shift:

Day (United States of America)

Provide complex administrative support and oversee projects in support of the Department Chief. Independently initiate, organize, and implement systems and procedures to efficiently manage the administrative processes for the office of the Chief.

The Department of Anesthesia, Critical Care and Pain Medicine at Beth Israel Deaconess Medical Center is an international leader in the advancement of anesthesiology focused on state-of-the-art clinical care, Innovative Research, and exceptional Anesthesia education. Physician experts specializing across 12 divisions use innovative technologies, such as 3-D imaging and guided ultrasound, to provide minimally invasive, safe care and the most successful outcomes. This position supports the Anesthesia Department Chair and the Anesthesia Chief Administrative Officer. We are looking for candidates who are very organized and comfortable working a fast-paced environment. Key functions of the job include:

• Effective calendar management for Department Chair and Chief Administrative Officer.

• Ability to effectively manage and prioritize multiple task and assignments

• Ability to handle confidential and sensitive information.

• Ability to collaborate/ communicate with Department leadership.

• Partnering with communication team to coordinate events for department.

• Placing purchase and catering orders for department.

This position is 100% onsite.

Job Description:

Essential Responsibilities:

  • Represent Department Chief to high level internal and external constituents. Answer policy questions and determine appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions.

  • Effectively manage and balance individual, management, and organizational needs when determining appropriate solutions to often complex problems.

  • On behalf of the Department Chief, gather information, research matters and write memos, letters, and reports which are often complex in nature, utilizing independent judgment. Provide administrative support as directed by the Chief for internal and external matters that may include sensitive and confidential information.

  • Serves as a resource on faculty matters and is involved in confidential salary issues. Interactions require utilizing independent judgment in complex and sensitive matters.

  • Generate reports determining appropriate data inclusion and output criteria; review for validity and accuracy of information and data.

Required Qualifications:

  • High School diploma or GED required. Associate's degree preferred.

  • 5-8 years related work experience required.

  • Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Competencies:

Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.

Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.

Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.

Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.

Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

FLSA Status:

Exempt

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more (https://www.bilh.org/newsroom/bilh-to-require-covid-19-influenza-vaccines-for-all-clinicians-staff-by-oct-31) about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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