Massachusetts Jobs

Executive Assistant and Office Manager

Requisition Id: 377215

Business Unit: Corporate

Location:

Boston, MA, US, 02111

What you’ll need to succeed as an Executive Assistant and Office Manager at XPO

Minimum qualifications:

• Bachelor's degree or equivalent related work or military experience

• 2 or more years of experience in an administrative or executive support role

• Proficient in Microsoft Office (Word, Excel and PowerPoint)

• Demonstrated ability to effectively multitask and meet deadlines

Preferred qualifications:

• 5 years experience in an administrative or executive support role

• An eye for detail, meticulous grammar and a creative thinker

• Able to maintain confidentiality surrounding company materials and information

• Highly organized work style with excellent interpersonal skills

• A "no job is too big or too small" attitude

• Typing speed of at least 70+ wpm (as typing is a critical skill for this position, we encourage you to review and practice your typing skills throughout your application process here: https://goo.gl/ZTP293)

About the Executive Assistant and Office Management job

Pay, benefits and more:

• Competitive compensation package

• Full health insurance benefits available on day one

• Life and disability insurance

• Earn up to 15 days of PTO over your first year

• 9 paid company holidays

• 401(k) option with company match

• Education assistance

• Opportunity to participate in a company incentive plan

What you’ll do on a typical day:

• Due to the critical nature of this role, this position is required to be in the office 5 days a week at our new (and soon to be opened) corporate headquarters location in Boston, MA (One International Place on the 16th floor)

• Foster a welcoming environment and provide exemplary customer service for employees, visitors, VIPs, and C-suite executives for XPO’s corporate headquarters

• Maintain the highest levels of confidentiality, professionalism, attention to detail and customer service

• Draft high-level presentations, communications and documents using Word, Excel and PowerPoint

• Occassional notetaking may be required in confidential meetings

• Maintain accurate calendars with an understanding of prioritizing critical deliverables

• Plan and arrange domestic and international travel itineraries and accommodations

• Maintain supplies and cleanliness of all pantries, conference rooms, copy centers and reception area

• Manage security system for office; monitor all visitors and assign appropriate badge access, monitor security camera footage, create/deactivate/manage employee ID badge access

• Support onboarding of new employees; distribute ID badges, set up workspace and provide all pertinent office and office park procedural information#PIQ

About XPO

XPO is a top ten global provider of transportation services, with a highly integrated network of people, technology and physical assets. At XPO, we look for employees who like a challenge and can communicate effectively in all situations. We want to leverage your skills and years of experience to drive positive results while ensuring a bright future for yourself and XPO. If you’re looking for a growth opportunity, join us at XPO.

We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.

All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test.

The above statements are not an exhaustive list of all required responsibilities, duties and skills for this job classification.

Review XPO's candidate privacy statementhere (https://jobs.xpo.com/content/CANDIDATE-PRIVACY-NOTICE/?locale=en_US) .