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World Congress Event Operations Intern (Spring 2020) Woburn, MA in Boston, Massachusetts

ABOUT US

We are a people-focused company. Our employees, our speakers, our attendees and our sponsors work together to create a world-class conference company. We are modernizing our marketing and sales by adding new digital technologies, and we need more great people to build the next generation of content delivery and connections for our constituents.

World Congress, the leading global provider of health care, life sciences, and legal conferences, forges communities by convening senior executives to connect, collaborate, and engage. Whether it's our annual flagship event, The World Health Care Congress, or one of our more specialized Congresses or Summits, we produce premier industry forums by bringing together CEOs and senior executives from all segments of industry, with the latest thought leaders and case studies, representing innovative approaches to make significant advances within industry and at the ground-level, within companies.

If you are someone who likes to build, lead and make an impact, World Congress is the place for you. Your days will go by quickly and you will have the ability to make decisions that make a difference to the company and our customers. This is a fast-paced culture that rewards on merit and appreciates the hard work you put into our collective success.

WHY INTERN WITH US?

  • Awesome professional experience!

  • Add Content to your portfolio

  • Fun, Team Oriented atmosphere!

  • Free lunch (really?, yes really!)

Internship Summary: Candidates for this position require the motivation, initiative and attention to detail and deadlines to provide high levels of customer service to our internal and external customers and ability to implement these requirements in a professional manner.

SOME OF WHAT YOU?LL BE DOING

  • Coordinate and track speaker presentations, preparation of speaker kits.

  • Make speaker hotel reservations and communicating reservation numbers to each as directed by Sr. Events Operations Manager or other senior staff.

  • Assist as needed with the production of each conference? Program Guide

  • Complete speaker expense reimbursement forms and submit to accounting for payment.

  • Assemble speaker kits, sponsor kits.

  • Prepare speaker evaluation tabulations.

  • Prepare photocopies, of speaker evaluations as directed by Sr. Staff.

  • Convert Powerpoint presentations into PDF?s.

  • Coordinate outbound and return show management freight shipping and maintaining inventory of meeting supplies.

  • Perform other administrative duties as assigned by the VP, Event Operations.

WHAT WE?RE LOOKING FOR ?

  • Excellent communication and superior customer service skills.

  • Maintain a positive attitude while working in a fast paced environment.

  • Proficient with Microsoft Word, Excel, Powerpoint, Access and Outlook applications.

EDUCATION AND EXPERIENCE:

  • Currently Enrolled in a Bachelor?s Program

  • Previous hospitality experience, a plus

TRAVEL REQUIRED: Not required, less than 10%

OTHER REQUIREMENTS: Position is considered to be sedentary and no unusual physical requirements are necessary to perform daily tasks. Largely computer related work. Position duties may require incumbents to lift, carry heavy objects (up to 20 lbs.) on a non-routine or daily basis.

This is a for-credit internship. The amount of credits will depend upon school program.

World Congress (W C Research) is an Affirmative Action, Equal Opportunity Employer that values the strength that diversity brings to the workplace. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of gender, race/ethnicity, military veteran status, sexual orientation, disability, or other protected-group status.

EOE is the law.

Please note that we do not offer relocation assistance; only local candidates able to work in the Woburn, MA office will be considered at this time.

Please note that we do not offer relocation assistance; only local candidates able to work in the Woburn, MA office will be considered at this time.

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