Job Information
Boston Public Schools ESY - Secretary (Summer 2025) in Boston, Massachusetts
Job Details
Job ID: 5015783
Job Description
ESY - Secretary (Summer 2025)
THIS IS A SUMMER POSITION. EMPLOYMENT IS SEASONAL AND TEMPORARY
PROGRAM DESCRIPTION: Extended School Year (ESY) offers specialized services to students with disabilities. The decision to provide ESY is made by the IEP Team, who assesses the necessity to minimize substantial regression and reduce substantial recoupment, ensuring effective progress for the students. The IEP Team also evaluates the level of needs and recommends specific IEP services during ESY based on individual student requirements. The determination of ESY services is made according to the IEP Team's identification, focusing on the student's individual needs and aligning with the delivery of targeted ESY goals and objectives.
REPORTS TO: The position reports to the ESY Site Coordinator, who works in close collaboration with the Director of Extended School Year and Expanded Learning in the Office of Specialized Services. For questions about this position, please email esy-hiring@bostonpublicschools.org .
When you are hired to work the Extended School Year (ESY) program, you are committing to the entire duration of the program. This means that your assignment may involve working at different sites, as staffing needs arise. Flexibility in location is an essential requirement of the position, and by accepting this job offer, you agree to be available for reassignment to various sites as needed throughout the program.
PROGRAM SCHEDULE:
The instructional hours for students are 5 hours per day, 5 days per week, for 5 weeks from July 7 to August 8, 2025.
The Secretary is expected to:
Work a 6-hour day, 5 days per week, for 5 weeks (this includes 30 minutes for student arrival and 30 minutes for student dismissal).
Attend Mandatory Professional Development on June 26, 2025 and June 30, 2025
Set up a Main Office workspace
RESPONSIBILITIES:
Work all 25 days of the program.
Provide clerical support to the ESY Site Coordinator and lead staff at the assigned ESY Site.
Participate in the paperwork and data entry related to student attendance and payroll reporting (Google Sheets), including updating staff rosters and student lists if requested by the ESY Site Coordinator.
Assist with record-keeping of sign-in and sign-out, and attendance.
Record and report time for bus monitors.
Support the Site Coordinator to manage schedules for direct and related service providers.
Manage supplies (books, education, etc) for the site.
Maintain any active incident forms.
Maintain and update contact information for families.
Maintain and convey health information to nurses.
Maintain office area and machine/office equipment.
Handle incoming telephone calls with professionalism, and transfer calls to the appropriate person when necessary.
Complete all assignments in a timely fashion.
Prepare records and materials for archiving.
Perform other duties as requested by the ESY Site Coordinator.
Adhere to ESY handbook policy (https://docs.google.com/document/d/1K5yzOYtn1hifZrBn5xMQnO22vajoWxHfCbgbHTW5zsM/edit?tab=t.0) and ensure compliance with policy across the site
TERMS:
The individual who is hired to this position agrees to the 2025 BPS Summer Employment Terms (https://docs.google.com/document/d/1ZfsrEFHXX6hI4vddcfVNHhjA4rrtFFisBKuEN6IZ_e4/edit?tab=t.0) .
This position is paid hourly at a rate of $30 per hour of instructional time on the Boston Public Schools bi-weekly payroll schedule.
Additional work hours that exceed the (6) hours in a day will require approval from the Director of Extended School Year & Expanded Learning.
Please be advised that pursuant to Massachusetts and Federal law, BPS considers site coordinators to be professional employees (or exempt employees), and they are expected to work as long as necessary to complete the required work.
The individual who is hired to this position consents to electronic sign-in procedures on site, that is retained by BPS exclusively for audit and sign-in verification (payroll).
Failure to report to work on a given day of instructional time will result in a loss of pay for that day.
Job offers are conditional and based on sufficient student enrollment/attendance.
QUALIFICATIONS - REQUIRED:
Per Guild rules, the school secretary currently working in the building has the right to the position before anyone else is interviewed.
Clerical experience.
Demonstrated ability to lead, manage, and collaborate.
Ability to utilize Google Docs, Google Sheets, and Google Forms.
Completion of City of Boston Residency Affidavit.
Current authorization to work in the United States. Candidates must have such authorization by their first day of employment.
QUALIFICATIONS - PREFERRED:
Forty-eight (48) Credit Hours of College Coursework or an Associate's Degree.
Experience in BPS and working with students with disabilities or special education teachers.
Ability to work collaboratively with others.
BPS values linguistic diversity and believes that candidates who speak another language bring added value to the classroom, school, and district culture and diversity. BPS is particularly interested in candidates who are fluent in one of BPS' official languages: Spanish, Creole (Cape Verdean), Creole (Haitian), Chinese, Vietnamese, Portuguese, & Somali.
NONDISCRIMINATION POLICY
The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.
Position Type: Summer
Positions Available: 999