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State of Massachusetts Director of Contracts Administration in Boston, Massachusetts

The Department of Developmental Services (DDS) has an immediate opening for a Director of Contracts Administration. The Director of Contracts Administration is responsible for all policymaking, oversight, and administration related to procurement and contracting of DDS's $2.3B purchased human service programs. The Director is a member of the Department’s senior management team and is responsible for management of the Central Office Contracts Unit and oversight of four regional contract offices. The Director is responsible for policy making and oversight of all contracts administration and purchasing activities engaged by the Department. The Director works with regional contracts offices to establish policies and best practices for contract administration and ensures compliance DDS policies, procedures, and applicable laws and regulations. A critical function of this role is to develop business process efficiencies in contract administration and align contract processes with financial management modernization strategic goals of the Department. The Director is also responsible for the oversight of all procurement activity for the Department, ensuring compliance with state finance and procurement laws and adherence to policies and procedures established by the Office of the State Comptroller and Operational Services Division. The Director is responsible for managing procurements through their entire lifecycle. This includes coordinating procurement management teams for all Purchase of Service (POS) procurements, interfacing with operational and programmatic subject matter experts to develop service requirements, aligning procurements with the strategic goals of the Department, and managing procurements through the posting, bid review, and award phases. The Director also oversees all rate development and reviews for POS as required by M.G.L. c 188E. Duties and Responsibilities (these duties are a general summary and not all inclusive): - Provides management of the Central Office Contracts Unit. - Develops policies and procedures for procurement and contract administration and oversees implementation of policies across four regional offices. - Analyzes the efficacy of current business practices and recommends workflow and system improvements. - Oversees all POS procurement activity for the department; coordinates procurement management teams for the development of BID/RFRs and manages procurements through full lifecycle. - Verifies that program standards and other contracting and procurement requirements are developed in a timely manner and RFRs are released on schedule. - Ensures rate reviews are completed on schedule and rates are developed to address new programs and emerging needs. - Coordinates the development and ongoing operation of various contract management IT systems that support contract pricing, payment, federal waiver claiming, and oversight/monitoring. Data systems include but are not limited to Integrated Contract Management System (ICMS), Financial Management Information System (FMIS), Enterprise Invoice Management (EIM), Meditech, and successor systems currently under development. - Interprets and implements promulgated regulations and directives issued by oversight agencies including the Operational Services Division (OSD), EOHHS, and the Office of the Comptroller (OSC). - Oversees staff activities related to the annual requalification of 200 providers where DDS is the Principal Purchasing Agency. - Establishes guidelines and standards for the qualification of new providers seeking to contract with the Department. - Generates reports outlining the financial health of DDS providers; monitors Corrective Action Plans and assists the Bureau of Program Integrity with developing responses to audits issued by the Office of the State Auditor. - Maintains effective communication with oversight agencies, including OSD, EOHHS, and OSC. - Monitors DDS and statewide contracting rules and use of systems such as MMARS, COMMBUYS, and Contract Life Management; Ensures staff have access to up-to-date reports. - Performs other duties as assigned. Preferred Qualifications - Six (6) years of professional, administrative, and supervisory or management experience in a complex public or private agency is desirable. - Familiarity with ICMS, FMIS, EIM, MMARS, CLM, and COMMBUYS. - Knowledge of Operational Services Division procurement rules and regulations and procurement systems. - In-depth knowledge of agency procurement and contracting policies, procedures, and standards. - Broad knowledge of contract negotiation policies and practices. - Understanding of OSD auditing policies and procedures. - Basic understanding of rate-setting activities and rate review systems and procedures. - Working knowledge of management principles and practices. - Knowledge of General Accepted Accounting Principles (GAAP) - Comprehensive understanding of DDS regulations, policies, procedures, programs, and services. - Experience with Agile project management methodologies. - General understanding of training and curriculum design and instructional strategies. - Proven knowledge of analytical tools and expertise with Excel. - Ability to manage and coordinate annual contracting/engagement and amendment process. - Expertise in establishing standards for managing contracts, performance, and quality improvement. - Capacity to design and implement operational, communication, coordination, and accountability processes. - Demonstrated ability to interpret and use data in problem-solving and process improvement. - Proven ability to understand, apply and explain pertinent laws, rules, regulations, policies, and procedures. About the Department of Developmental Services The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government. For more information about our agency and programs, To Apply:Please upload a cover letter and resume for the Director of Contracts Administration requisition. Pre-Offer Process: A criminal and tax history background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit and click on "Information for Job Applicants." Recommended candidates must successfully complete pre-employment screening which includes: - Disabled Persons Protection Commission (DPPC) Abuse Registry Search: - Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http:// - National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check. -Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. -Education and license/certification information provided the selected candidate(s) is subject to the Massachusetts Public Records law and may be published on the Commonwealth's website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link, and complete the ADA Reasonable Accommodation Online Request Form. For questions, please contact the Executive Office of Health and Human Services Office of Human Resources at 1-800-510-4122 and select option #4. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) six (6) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (B) at least two (2) years must have been in a supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below. I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience. II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience. III. A Graduate degree or higher in a related field may be substituted for three (3) years of the required (A) experience. IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience. *Comprehensive Benefits* When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. *Job: Accounting and Finance *Organization: Department of Developmental Services *Title: *Director of Contracts Administration Location: Massachusetts-Boston - 1000 Washington St Requisition ID: 2400055T