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Beth Israel Lahey Health Care Connection Coordinator-Hybrid in Boston, Massachusetts

Job Type: Regular

Time Type: Full time

Work Shift: Day (United States of America)

FLSA Status: Non-Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Care Connection department connects patients and referring physicians to services between BIDMC inpatient and/or specialty care and ongoing caregivers. By partnering with referring PCPs, specialists and BIDMC departments, the Care Connection staff connects callers rapidly to optimal care – preserving established relationships, building bridges to needed new services – finding the right care, at the right time, in the right place.

A Care Connection Coordinator becomes knowledgeable in provider directory systems, multiple departments at BIDMC and the broader network. Nurses support the team in providing guidance for safe patient transitions for referring physicians and inpatient discharges.

The Department new located is by Fenway Park and is part of a new centralized call center for Ambulatory Services.

This is a full time position working 40hrs/wk; hybrid.

Job Summary: The Care Connection Coordinator I responds and follows through on all departmental requests as needed, both over the telephone and via email. This position also assists in special projects for the Care Connection call center as services expand and evolve.

$1,500K Sign On Bonus offered:

Important Details:

· Sign on bonuses are paid out in three payments. You will receive your first payment (one third of the total amount) within the first 30 days of employment and is subject to applicable taxes. You will receive the second payment at six (6) months and the third payment (final third of total amount) one year following your start date and all payments subject to applicable taxes.

· Full time status at BIDMC is considered for schedules greater than or equal to 30 hours per week; part time status is 20 to 29 hours per week. Please note, per diem employees are not eligible for sign on bonuses.

· Current and Former BILH candidates - restrictions apply. BIDMC Internal employees or employees within the BILH system are not eligible for the bonus or if you have been employed by a BILH entity within the last 12 months.

· Please note, sign on bonuses are subject to change based on the organization’s hiring needs and will be determined by Talent Acquisition on an ongoing basis. BILH/BIDMC Talent Acquisition reserves the right to change sign on bonus eligible jobs and amounts at any time.

Job Description:

Essential Responsibilities:

  1. Responds to calls/requests from patients utilizing excellent interviewing skills and a high level of professionalism and courtesy. Provides excellent customer service satisfaction on all levels. Maintains professionally written, accurate and detailed documentation of all phone calls/requests received using a complex call tracking software.

  2. Answers and replies to a large volume of telephone calls and internet queries from internal and external customers of the Medical Center, utilizing and adhering to department scripts and guidelines for triaging calls/requests.

  3. Maintains knowledge of multiple systems for completing work, including CCC scheduling, NEHEN, POE and OMR, outside records, CPI tools, work flow tools (E-Centaurus).

  4. Seeks knowledge of BIDMC's physician services proactively (new providers, procedures, etc.) via marketing communications, the hospital website and department meetings. Researches callers' requests and shares new information with team. Ensures callers' needs are met by following every request through to completion.

  5. Facilitates multiple specialty appointments for patients in coordination with department schedulers and requesting physicians/providers. Promotes other BIDMC services and programs when appropriate.

Required Qualifications:

  1. Associate's degree required. Bachelor's degree preferred.

  2. 1-3 years related work experience required.

  3. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications:

  1. One year in a hospital or medical practice setting.


  1. Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.

  2. Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.

  3. Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.

  4. Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.

  5. Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.

  6. Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.

  7. Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.

  8. Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more ( about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled