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Suffolk University Assistant Dean of Students- Administration in Boston, Massachusetts

Assistant Dean of Students- Administration

Staff Exempt Boston, Massachusetts

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Description

Suffolk University is pleased to announce a career opportunity as Assistant Dean of Students-Administration! The Assistant Dean of Students (ADOS) for Special Projects helps manage the day-to-day operations of the Dean of Students Office. The Assistant Dean is responsible for divisional and office budget management, designing and developing communications (Constant Contact, web, social media), commencement and other event management, student handbook updating, student records management, writing and editing reports, and divisional assessment of programs. The Assistant Dean models the highest level of justice, equity, diversity, and inclusion.

Primary/Principal Responsibilities

30%

Budget Management

Develops and maintains the Student Affairs Office and Division budgets. Serves as the liaison to the Budget Office, Accounts Payable and Purchasing. Trains staff on the use of Workday – financials. Develops, evaluates, and oversees budget including payroll, billing, cash deposits, and purchasing. Assists with annual budget preparation and overall departmental/divisional spending to ensure fiscal responsibility.

20%

Records Management

Establishes, organizes, and maintains department records, files and reports. Collects and compiles information to generate reports. Responsible for Informer student list management for the Division. Maxient user to document interactions with students.

20%

Communications

Designs, develops and maintains a variety of student, faculty, staff and parent communications consistent with the university lifecycle of notifications via social media and Constant Contact. Responsible for monitoring and updating the Student Affairs webpage including the Student Handbook. Serves as department liaison to OMC. Manages the Student Affairs operational calendar.

10%

Special Projects

Works closely with the Vice President for Student Affairs/Dean of Students on commencement, convocation and other major events. Responsible for Everfi alcohol, drug, Title IX management. Coordinates the development of the Division annual report.

10%

Assessment

Chairs the Student Affairs Division Assessment Committee and prepares relevant reports.

5%

Service

May serve on various University committees such as staff development, etc. Assists with division and campus wide events including, but not limited to, Admissions events, Family Weekend, Convocation, Commencement, Recognition Day, Leadership Awards, etc.

5%

Other duties as assigned.

Requirements/Qualifications

  • Master’s degree in student personnel services, higher education administration or related field.

  • Three to 5 years’ experience working in higher education or a related field.

  • A demonstrated ability to work with a dynamic, diverse and engaged student population, both individually and in groups; Proven leadership and management skills working with individuals from diverse cultures, backgrounds and life experiences.

  • Experience designing and delivering highly impactful programs and services.

  • Keen attention to detail and documentation.

  • Proven experience working with diverse constituencies.

  • Ability to manage multiple projects at once.

  • Outstanding proficiency in Microsoft (Excel, Word, Outlook, and PowerPoint), Google Docs, Google Calendar, MS Teams, and any web browser.

  • Ability to manage situations with tact and diplomacy. Discrete and resourceful in the execution of all projects and confidential matters.

  • Excellent interpersonal, written and verbal communication skills. Ability to communicate with students, faculty, staff, peers, and management via phone, zoom and face-to-face contact in an efficient and professional manner.

  • Excellent organizational and time management skills.

  • Ability to work independently, yet cooperatively, in an office environment which requires a high level of collaboration and flexibility.

  • Demonstrated knowledge of customer service skills and best practices.

  • Ability to anticipate the needs of the campus community.

  • Strong project management skills with the demonstrated ability to coordinate, manage, implement and evaluate multiple projects over varied timelines;

  • Ability to work evenings and weekends on-site and/or at home.

Suffolk University does not discriminate against any person on the basis of race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, age, genetic information, or status as a veteran in admission to, access to, treatment in, or employment in its programs, activities, or employment. Suffolk University is an affirmative action, equal opportunity employer. The University is dedicated to the goal of building a diverse and inclusive faculty and staff that reflect the broad range of human experience who contribute to the robust exchange of ideas on campus, and who are committed to teaching and working in a diverse environment. We strongly encourage applications from groups historically marginalized or underrepresented because of race/color, gender, religious creed, disability, national origin, veteran status or LGBTQ status. Suffolk University is especially interested in candidates who, through their training, service and experience, will contribute to the diversity and excellence of the University community.

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