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Children's Hospital Boston Administrative Associate III - Transplant Research Program in Boston, Massachusetts

70538BRJob Posting Title:Administrative Associate III - Transplant Research ProgramDepartment:Medicine-NephrologyAutoReqId:70538BRStatus:Part-TimeStandard Hours per Week:32 Job Posting Category:AdministrationJob Posting Description:The Administrative Associate III:

  • Assists supervisor with research projects and preparation of complex reports and documents.

  • Transcribes and types correspondence, forms, reports, manuscripts and other materials involving complex scientific, technical and/or specialized. Prepares documents requiring stylized formats and lettering or graphics using specialized software. Proofreads and edits materials for grammar, punctuation and spelling.

  • Answers, screens and routes calls and greets and directs visitors and staff. Provides routine information within scope of knowledge and authority. Receives, screens and drafts responses to correspondence.

  • Schedules appointments and meetings and maintains calendars for physician/supervisor(s). Reserves meeting locations, orders supplies and equipment and prepares agenda. Prepares travel arrangements. Assists in organizing and scheduling conferences, seminars and other programs or events.

  • Maintains financial files, records and databases. Manages post award research grant portfolio. Enters information from source documents into databases and/or spreadsheets, compiling, printing and distributing financial reports.

  • Monitors and maintains office equipment and supply inventory. Reorders office supplies and requests equipment repair services as needed. Receives and reconciles supply orders and invoices, identifying and resolving delays, billing errors or discrepancies. Communicates with hospital support service departments to request needed services.

  • Prepares, routes, and tracks routine administrative forms and documents.

  • Plans, prioritizes and delegates work assignments and monitors performance, providing feedback and guidance as needed. Serves as a resource on departmental policies and procedures and provides assistance in resolving administrative issues. Trains and orients new personnel.

To qualify, you must have:

  • Work requires a high school level of educational development or GED.

  • Minimum one year of administrative experience required. Knowledge of finance, use of Excel is required.

  • Work requires an in‑depth knowledge and understanding of the department and hospital programs, policies, procedures and information related to his/her functions and services.

  • Work requires initiative in improving operations within area/department, and the ability to assists in implementing changes.

  • Work requires the ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Office/Site Location:BostonRegular, Temporary, Per Diem:Regular