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FREEMAN Administrative Assistant in Boston, Massachusetts

About Us

Freeman is the global leader in events. Whether virtual, in-person, or hybrid, we are on a mission to redefine live for a new era. With a data-driven approach and the world's largest network of experts, our insights are shaping exhibitions, exhibits, and events that drive audiences to action. Our integrated full-service solutions leverage a 100-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

Freeman is seeking a Sales Administrative Assistant to provide clerical, organizational and systems support to sales staff. Will be required to perform duties to assist sales staff with processing/billing orders. Other responsibilities will include:

Essential Duties & Responsibilities

  • Responsible for submitting billing details to the Central Billing Team for events every month.

  • Responsible for the maintenance and accuracy of the Sales System following all applicable procedures.

  • Responsible for running various reports in different systems: Salesforce, Power BI, and SAP.

  • Responsible for assigning job numbers for booked business. Communicates directly with customers in the absence of the sales person; acting as a secondary contact.

  • May attend pre-convention and in-house meetings as requested by sales staff.

  • Communicates, on behalf of the sales person, with other departments as it relates to producing events.

  • May assist with scheduling appointments for assigned sales staff.

  • Prepares and edits routine correspondence and proposals with good proofreading skills.

  • Responsible for reviewing budgets and submitting for branch review in Workfront & Box.

  • May assist with travel schedules and reservations.

  • May assist with coding and filing assigned staffs' expense reports, travel advances, travel requests, etc. as well as, copying and sending on to Corporate.

  • Additional duties as assigned by Manager.

Education & Experience

  • Minimum two (2+) plus years of related Administrative experience.

  • Must have working knowledge of Microsoft Word and Excel.

  • Ability to type 50 wpm.

  • High School Diploma or GED

Travel Requirements

Travel up to 25%

Diversity Commitment

At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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