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Children's Hospital Boston Accounts Payable Coordinator in Boston, Massachusetts

59904BRTitle:Accounts Payable CoordinatorDepartment:Finance-Accounts PayableAutoReqId:59904BRStatus:Full-TimeStandard Hours per Week:40 Job Category:FinanceJob Posting Description:At Boston Children’s Hospital, the quality of our care – and our inclusive hospital working environment – lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.

The Accounts Payable Coordinator will be responsible to:

  • Process invoices, payment requests, vouchers, etc. for payment and recording in the AP ledger. Educate, enforce and reinforce AP processes and polices with AP customers. Resolve and document customer service inquiries and issue resolution.

  • Function as the first line accounts payable contact for Hospital department personnel to determine status of invoice payment and resolve problem invoices. Follow through with hospital personnel to ensure that invoices are processed within departmental procedures and responds to inquiries in a timely and professional manner.

  • Direct the flow and controls over incoming mail (paper and electronic), including scanning, resolving image integrity issues, and linking vouchers to images in the document retention and processing system.

  • Document and direct departmental phone calls, release checks for pickup and general accounting requests, and resolve customer service inquiries and related discrepancies.

  • Resolve discrepancies between invoice data and AP system edits and/or business rules independently or in close cooperation with Supply Chain Management personnel.

  • Facilitate completion of invoice processing approval and coding, and verifies data extracted from AP imaging system is accurate prior to submission to later stages of processing.

  • Expedite process of discount invoices and related discrepancies.

  • Identify and escalate AP process issues and opportunities. Provide assistance to other AP staff in evaluating and resolving related problems and issues. Assist in implementing changes to internal systems and procedures.

  • Verify and record payment information and obtains receipt confirmation to release payment as needed. Document all discrepancies in accordance with department policy. Follow up on and documents missing price, authorizations / approvals required for check disbursements and for payments that are outside of the contract terms. Verify adjustments for voided and manual checks and/or special request payments.

To qualify, you must have:

  • A High School degree and knowledge of Accounts Payable concepts and processes and a min of 1 year experience in an accounts payable function. An Associate’s degree is preferred

  • The basic understanding of accounting principles such as AP disbursement process including: purchasing, receiving, inventory, and general accounting interfaces.

  • The ability to work independently, multi-task, prioritize work, demonstrate the ability to adapt to new automation technology and quality improvement processes and ability to adapt to change.

Please note: During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organization needs.

Boston Children’s Hospital offers competitive compensation and unmatched benefits, including an affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, and discounted rates on T-passes (50% off). Discover your best.

Boston Children’s Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Office/Site Location:BostonRegular, Temporary, Per Diem:Regular