Massachusetts Jobs

Description We are offering an Executive Assistant role in the Boston, MA area. This role focuses on providing high-level administrative support to a team of executives in a remote setting, with occasional on-site visits for tasks such as mail collection and attending meetings. This position is a short-term contract employment opportunity.

Key responsibilities:

• Handle the scheduling and set up of Zoom calls and meetings, ensuring a smooth and efficient communication flow.

• Manage email correspondence with precision, ensuring all communications are sent to the correct parties at the appropriate times.

• Assist in making travel arrangements for executives, providing detailed itineraries and logistical support.

• Provide support to three executives, managing calendars, preparing materials for meetings, and handling other administrative tasks as needed.

• Attend meetings and handle minute-taking when possible, providing accurate and timely records of discussions and action items.

• Regularly visit the office to collect mail and maintain a connection with the physical workplace.

• Utilize various systems and tools such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, and Conference Calls to perform tasks efficiently and effectively.

• Ensure all customer credit applications are processed accurately and efficiently, and maintain accurate customer credit records.

• Monitor customer accounts and take appropriate action when necessary.

• Resolve customer inquiries in a timely and professional manner, providing excellent customer service at all times. Requirements • Proficiency in ADP - Financial Services

• Strong knowledge of Cisco Webex Meetings

• Experience with Concur is essential

• Demonstrable skills in CRM software

• Previous experience with Kronos Timekeeping System

• Familiarity with About Time software

• Excellent calendar management skills

• Exceptional communication skills, both written and oral

• Experience in organizing and managing conference calls

• Ability to handle correspondence with professionalism and discretion

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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