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University of Massachusetts Amherst Assistant Provost U of M in Amherst, Massachusetts

Assistant Provost U of M

Apply now ( Job no:506860

Work type:Staff Full Time

Location:UMass Amherst

Department:Online Education

Union:Non-Unit Exempt


About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

The Assistant Provost for Finance and Administration is a senior leadership position and reports directly to the Senior Vice-Provost for Lifelong Learning to manage, operate, and oversee the University Without Walls (UWW)/Online Education (OE) Major Budgetary Units (MBUs). Responsible for overseeing and directing a broad range of functional areas and staff including finance and budget, financial reporting, procurement, human resources and recruitment, organizational operations, IT systems, data analytics and performance metrics, project management, and resource/space management. Hold signature authority with funds. This individual will work closely with all members of campus senior financial leadership and the OE leadership team.

Essential Functions

  • Work in association with the Senior Vice-Provost on management and administration of a large revenue generating organization. Assume higher levels of responsibility in the absence of the Senior Vice-Provost; represent and act on behalf of the Senior Vice-Provost as necessary.

  • Oversee and manage departmental policies and procedures to ensure compliance with University rules and procedures. Interpret and apply policies and procedures, contract language and law for internal and external programs and services offered through the Division.

  • Collaborate with campus senior financial leadership in the administration and management of funds.

  • Work with the Assistant Provost for Academic Programs to plan and manage financial reporting for revenue-generating programs for schools and colleges. Provide advice and guidance to heads of programs, offices and MBU-linked units on strategy, policies and procedures.

  • Work with the Director of Academic Programs and AP staff to set the annual marketing budget and oversee high-level transactional relationships with University Relations.

  • Manage revenue, interpret and forecast revenue and expenditures, track and report spending. Create annual Central Administrative budgets. Govern Budget Analyst’s formulation of the annual Academic Program budget in collaboration with college business managers and program directors.

  • Oversee the work of analysts engaged in data analytics, business performance metrics, and financial reporting. Provide managerial oversight to the unit’s technical staff performing IT systems administration, maintenance and user support. Functionally supervise the work of MBU personnel in the discharge of their normal responsibilities and departmental operations. Direct the work of committees and/or task forces.

  • Lead the Division’s procurement and accounts payable operations. Review vendor bids/proposals, terms/conditions, direct the preparation of contracts for services and approve expenditures.

  • Partner with the Senior Vice-Provost and other Division leaders to manage current and projected personnel/staffing needs as well as oversee the recruiting process. Collaborate with the Provost’s Office, Total Compensation, Talent Acquisition, Payroll, and Labor Relations to negotiate strategic initiatives and resolve any conflict or personnel issues.

  • Serve as a resource and adviser to staff on administrative matters. Accept and consider requests/appeals for exceptions to normal practice.

  • Oversee cross-organizational project management, including the sourcing and deployment of temporary and student workforce.

  • Plan and oversee special cross-departmental administrative projects (e.g., work space reallocation, inter-office personnel transfers, building/contents/facilities maintenance, asset upgrades, storage arrangements, etc.).

Other Functions

  • Perform other responsibilities as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Advanced degree.

  • 10 years professional work experience in an administrative position to include budgeting of revenue and expense as well as human resource and personnel management.

  • 3 years supervisory experience.

  • A management style that is effective in the creation of a collegial working environment. Must be a self-motivated team builder and team player.

  • Excellent organizational, communication, writing, interpersonal, public relations and analytical thinking skills.

  • Ability to:

  • Create, analyze, and monitor budgets, prepare reports/financial statements and develop creative financial management systems tailored to specific needs.

  • Work independently and with multiple constituencies.

  • Carry significant responsibility, make decisions and work well in a public service environment.

  • Oversee and manage administrative and technical functions in an organization to maximize enterprise success.

  • Functional understanding of:

  • Generally accepted accounting and financial principles (cash and accrual).

  • Commonwealth or municipal purchasing/procurement and cash handling policies.

  • Highly computer literate including current and emerging networked data systems, software applications, database programming, and data retrieval for financial applications.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • 10 years professional work experience in an administrative position to include budgeting of revenue and expense as well as human resource and personnel management, within higher education.

  • Experience in working in a unionized environment.

  • Experience with banking, management of public funds, cost/profit centers, fee-for-service enterprises and eCommerce.

  • Familiarity with PeopleSoft automated systems such as BRS, SIS, and FRS.

Additional Details

UWW/OE combined has approximately 45 staff members and projected to grow to over 60. Annual revenue, generated from multiple subunits and fund sources, is projected to exceed $60 million in FY 2020.

This is a non-unit position.

Work Schedule

M-F, 8:30 a.m.-5 p.m.

Physical Demands/Working Conditions

Typical office environment activity.

Salary Information

Commensurate with experience.

Special Instructions to Applicants

Please include a cover letter, resume and names of three recent professional references. Applications received by December 31, 2020, will receive full consideration. The position may remain open until filled.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised:Dec 1 2020Eastern Standard Time

Applications close: