Telemessage Office Manager/Accountant in Acton, Massachusetts
TeleMessage provides secure text messaging, mobile text archiving and high-volume text messaging services powered by our SaaS platform. We have been providing messaging solutions since 1999 and are deployed within thousands of enterprises, trusted by dozens of telecom partners and power billions of messages a year. TeleMessage?s Mobile Archiver effectively addresses compliance, regulatory and eDiscovery response requirements. It reduces risk across a variety of industries, capturing mobile content from any combination of device or carrier and supporting device ownership either by company or BYOD. The Office Accountant will maintain office systems and services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, producing all customer invoices, paying all supplier invoices and providing clerical functions. This is a part-time position with flexible hours. Responsibilities include: Create monthly invoices for customers and ensure payments (accounts receivable). Point person for external account management for billing, checks, reports, etc. Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers and office lease Responsible for creating PowerPoint slides to accompany specific invoices. Ensure filing systems and record keeping procedures are maintained and current Design and implement office policies and procedures Prepare operational reports and schedules to ensure efficiency JOB REQUIREMENTS: Accounting experience with QuickBooks required Knowledge of office management responsibilities, systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office Knowledge of accounting, data and administrative management practices and procedures Knowledge of clerical practices and procedures Computer skills and knowledge of office software packages Must be willing to work in a small company environment Working knowledge of Salesforce Work in Acton office OTHER: TeleMessage is an equal opportunity employee that encourages diversity in the workplace.